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Academic Administrator

Posted on July 3, 2025

Dublin, Ireland
0 - 0 USD (yearly)

Full Time

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Job Title:

Academic Administrator

Department:

IR0005 Academic Affairs

Reporting to:

Academic Operations Team Manager

Location: Mixture of remote working and Dublin Business School (DBS), Castle House, Georges Street, Dublin 2

Working Hours:

8.45am – 5.15pm as standard but may include requirement for shift work

A small number of Saturday shifts at peak time is also a requirement.

Reports to: Academic Operations Team Manager

To provide administration support across the academic operations department, including the Registrar’s Office and the Examinations Office, in accordance with the demands of the academic calendar. The academic administrator will be deployed across the department in response to demand and will undertake a range of tasks, including:

Academic Operations:

Overall provision of administrative support to the Academic Management Team at DBS;
Preparation for minute taking and actions at meetings as well as the follow-up after meetings on progressing actions;
Liaise with Admissions to ensure all details are correct and available for students;
Being a Programme Coordinator to a suite of programmes to ensure attendance, meetings, inductions and communications are covered within the department and supporting students.

Examinations Office:

Liaise with various internal departments to ensure completion of examinations office responsibilities;
Communication of examinations-related material to students throughout the year by email, phone and face-to-face meetings when required;
Provide day-to-day operational support to students in respect of awards and assessments;
Assist in the preparation of results for the Examination Boards;
Assist in the preparation of assessment results for release on the college website.

Registrar’s Office:

Liaise with various internal departments to ensure accurate student data records for the completion of duties and delivery of service;
Ensure accurate and timely registration of all students and efficient collation of associated records;
Ongoing management of student information data entry and accuracy;
Ensure all students are provided with full details pertaining to their programme of study;
Manage communication with students on a range of academic issues and ensure implementation of relevant processes;
Regularly monitoring the student information system;
Maintaining accurate validation records, including definitive documents, panel reports and responses and approved programme schedules;
Support the management and execution of Graduation ceremonies;
Any other duties commensurate with the post as determined from time to time in accordance with business needs.

Pay & Benefits

The salary for this role is 30K.

Free Internal Courses;
Discounted Fees for Family Members;
Life Assurance & Disabilities Cover;
Sports & Social;
Employee Assistance Programme;
Employee Discount Scheme;
Paid sick leave;
Death-In-Service Benefit.

The job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post holder and his/her manager.

Position Type:

Full time

Contract Type:

Fixed Term Contract (Fixed Term)

Pay Frequency:

Annual

Location:

Dublin, Ireland

Job Functional Area:

Operations

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here:

DBS Privacy Notice for Candidates

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This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

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