Academic & Operations Coordinator

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Job Title: Office & Program Coordination Executive

Employment Type: Full-time | Permanent

About the Organisation

Our client is a well-established organisation working at the intersection of music, performing arts, and inclusive education. With a strong commitment to empowerment, accessibility, and equal opportunity, the organisation fosters a people-first and purpose-driven culture, actively supporting individuals from diverse backgrounds, including Persons with Disabilities (PwD).

Role Overview

The Office & Program Coordination Executive will play a key role in ensuring the smooth administrative and operational functioning of the institute. This position involves coordination across academic programs, documentation, scheduling, and communication, while working respectfully within an inclusive and arts-focused environment.

Key Responsibilities

• Manage daily office and administrative operations
• Maintain accurate student records, files, and official documentation
• Coordinate with faculty members, students, and internal support teams
• Assist in planning and scheduling classes, rehearsals, meetings, and events
• Handle incoming calls, emails, and official communication
• Support admissions, enrolments, and student-related processes
• Prepare attendance sheets, reports, and perform basic data entry tasks
• Coordinate with accounts and other operational teams as required
• Ensure effective internal communication across departments
• Travel occasionally for programs, events, or coordination-related activities

Required Skills & Qualifications

• Mandatory: Fluency in Kannada (reading, writing, and speaking)
• Basic proficiency in English
• Strong organisational, multitasking, and coordination abilities
• Good interpersonal and communication skills
• Working knowledge of MS Office and email tools
• Ability to manage responsibilities with care, sensitivity, and accountability
• Respectful and empathetic approach while working with Persons with Disabilities (PwD)

Preferred Qualities

• Alignment with NGO and social-impact-oriented work
• Patient, empathetic, and people-centric mindset
• Willingness to work in an inclusive, arts-based environment
• Prior experience in NGO, education, administration, or coordination roles is an added advantage

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person