Accounting Coordinator

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ACCOUNTING COORDINATOR (Non-Exempt Position)

Be Part of the Fight Against Hunger

At the Westmoreland Food Bank, we are committed to building a community of care—one that treats every individual with dignity and respect. Through innovative food distribution programs and a strong network of community partners, we work every day to alleviate hunger by providing nutritious food to neighbors across Westmoreland County.

We are seeking a detail-driven Accounting Assistant/Accounting Coordinator to join our Finance team. This role works closely with the Chief Financial Officer (CFO) and plays a vital part in maintaining the financial integrity and transparency that support our operations. This is an excellent opportunity for a candidate who values accuracy, thrives in a collaborative nonprofit environment, and is passionate about making a meaningful impact.

Essential Duties and Responsibilities

• Manage full-cycle Accounts Payable and Accounts Receivable processes, including invoice review and coding, payment processing, check issuance, and timely follow-up on vendor and agency inquiries.
• Process checks and bank deposits in coordination with the Development Department, ensuring accurate recording of donations, grants, and contributions.
• Support month-end close activities, including preparation and posting of journal entries, account reconciliations, and maintenance of accurate financial records.
• Assist the CFO with the annual audit process, including financial audits, Single Audit requirements, and preparation of IRS Form 990.
• Contribute to the annual budgeting process and ongoing financial planning efforts.
• Oversee inventory accounting, working closely with Warehouse and program teams to conduct cycle counts, reconcile inventory records, and resolve discrepancies.
• Prepare and submit monthly financial reports to funding agencies and stakeholders.
• Ensure all financial transactions and reporting comply with Generally Accepted Accounting Principles (GAAP) and internal policies.
• Provide additional finance and administrative support as needed to advance the Finance Department and organizational mission.

Qualifications and Requirements

Education

• Associate’s or Bachelor’s degree in Accounting or a related field preferred.
• Equivalent experience (7+ years in accounting or finance with a strong, proven work history) may be considered in lieu of a degree.

Experience

• 1–3 years of accounting, bookkeeping, or finance experience preferred.
• Experience in a nonprofit, grant-funded environment is highly desirable; familiarity with fund accounting is a plus.

Knowledge, Technical, and Soft Skills

• Strong understanding of GAAP; knowledge of fund accounting is preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to quickly learn and adapt to financial systems and technology platforms.
• High level of integrity, professionalism, and discretion in handling confidential financial information.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.
• Proactive, solution-oriented mindset with strong problem-solving abilities.
• Demonstrated commitment to the mission of the Westmoreland Food Bank.

What We Offer

Compensation:

$42,000.00 (3+ years of experience or more)

$40,000.00 (1-3 years of experience)

• Comprehensive benefits package, including health, dental, vision, retirement options, and short- and long-term disability.
• Opportunity to make a meaningful, direct impact in the fight against food insecurity.
• Ongoing professional development opportunities within a growing nonprofit organization.

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person