Accounts Assistant

Applications are now invited for the following position:

Accounts Assistant
(1.0WTE Full time, Specified Purpose contract)

The successful applicant must have:

• Relevant third level qualification or higher
• A minimum of 3 years’ experience working in Finance
• Experience working in a hospital
• Experience and appreciation of working within a quality assurance environment
• Strong accounts preparation experience and experience working to tight deadlines

For informal enquiries please contact:

Tara O’Hare, Financial Controller
Tel: 01-2493477
Email: tohare@stpatricks.ie

(APPLICATIONS SHOULD NOT BE MADE TO THIS EMAIL ADDRESS)

Please note that if you are viewing this advert via Irishjobs, the contact details for informal enquires above are not visible as irishjobs do not allow telephone numbers or emails to be present in adverts. However, these details are visible in the advert on the St Patrick’s website in the career vacancies section.

Applications in the form of covering letter and Curriculum Vitae (clearly stating the position being applied for) should be uploaded as one document by Thursday, 5th December 2024.
Panels may be formed from which future positions may be filled
St Patrick's Mental Health Services is an equal opportunities employer

Job Description
About the organisation
St Patrick's Mental Health Services (SPMHS) is Ireland's largest independent, not-for-profit mental health service. We are dedicated to providing the highest quality mental healthcare, to promoting mental health awareness, and to advocating for the rights of those experiencing mental health difficulties.

We now employ over 700 staff across our services. We hold our staff in high esteem and regard them as our most important asset, enabling us to fulfil our mission. We strive to create and maintain a forward-looking environment where our staff can be innovative and experience satisfaction in their work. We are committed to ensuring the ongoing development of our staff.

The role
Accounts Assistant
(1.0WTE Full time, Specified Purpose)
St Patrick’s Mental Health Services is seeking an Accounts Assistant to provide support in the Finance team for a specified period.

The Accounts Assistant will report to the Financial Controller.

The benefits
By joining us, you become part of Ireland’s largest independent, not-for-profit mental health service provider, bringing lots of opportunities for your career. We offer you many employee benefits, including:

• A competitive salary range: €49,431 - €59,724
• 25 days annual leave
• Remote working
• Pension scheme
• Ongoing training
• Paid study leave and funding for further education
• Support for career advancement and professional development
• Subsidised canteen and onsite gym
• Central locations with onsite parking or Bike to Work and TaxSaver Commuter Ticket schemes.

Location
The role will mainly be working remotely however the post holder will work on site as operationally required; St Patrick’s Hospital, James’s Street, Dublin 8, incorporating St Patricks Hospital Lucan and all SPMHS Dean Clinics.

Responsibilities

• Support the monthly reconciliation of work in progress and capital accounting:

• Review of expenditure in AX – capital invoices.
• Review purchase orders to ensure accruals are correct.
• Reconcile the balance sheet account for building projects / WIP.
• Ensure invoices coded to the correct project and within the budget limit.
• Ensure invoicing is correct for vat.
• Manage the monthly reporting, forecasting and capital spending on projects.
• Work as part of the Finance team on the monthly management accounts.

• Monthly analysis:

• Prepare a final analysis of general ledger accounts for inclusion in reports.
• Support the Finance team in the preparation of analysis as required.

• Cash Office/ accounts payable:
• Provide support as required.

• Other:

• Provide detailed analysis against donations for capital expenditure as required.
• Assist in annual reports and review as required.
• Any other duties as required.

This job description is not intended to be a comprehensive list of all duties. The person appointed may be required to perform other duties as appropriate which may be assigned to them from time to time and to contribute to the development of the position. The person appointed will be assigned specific targets in terms of tasks and revenue.

Person specification

Qualifications and/or experience
Candidates must:

• Relevant third level qualification or higher.
• Have a minimum of 3 years’ experience working in Finance
• Have experience working in a hospital
• Have experience and appreciation of working within a quality assurance environment
• Have strong accounts preparation experience and experience working to tight deadlines

Professional knowledge, competencies, and skills

• Possess excellent communication/interpersonal skills
• Be self-motivated with initiative
• Proven ability to work as part of a team
• Have a high-level organisational skill
• Have a very high-level IT & administration skills
• Be accurate & methodical in completion of duties
• Have the ability to prioritise own workload

Terms and Conditions
Tenure: Specified Purpose, Full time contract.

Working Week: The standard hours applying to this position are currently 35 hours per week worked Monday to Friday, 9.00am – 5.00pm. The role will mainly be working remotely however post holder will work on site as operationally required.

Salary: The salary for the position is based on the Grade V 2024 pay scale (€49,431 - €59,724) and is commensurate with experience.

Annual Leave The annual leave associated with the position 25 days.

Pension: All pensionable staff become members of the pension scheme after successful completion of probation. The scheme is a defined contribution scheme with a deduction from the salary of the employee of 4%. In respect of an internal appointment being made the individuals existing pension arrangements will continue.

Probation: The appointee will be appointed in a probationary capacity for the first six months during which time the job holder’s performance will be subject to ongoing review.

Any extension to or suspension of the period of probation will be in line with the European Union (Transparent and Predictable Working Conditions) 2022.

Health: The appointee must be fully competent and capable of undertaking the duties attached to the position and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character: The appointee must be of good character.

Retirement Age: Normal retirement age for employees is 66 years which at present is also normal pension age.