Accounts Assistant

As Accounts Assistant for International Fleet Processing you will be part of a team responsible for the complete end to end process of new / used vehicle purchases and vehicle sales for our international division. Your duties will include – Cash Management, AP & AR processing functions, Reporting Analysis and System Control file reviews and management, dealing with Audit requests, & AD-Hoc Projects as assigned by your Manager.

What You’ll Do:

• Accounts Assistant responsible for accurately coding and inputting all new fleet purchase invoices for Europe and AU/NZ into the AP accounts system.
• Accounts Assistant responsible for creating and managing all receivable invoices for European risk Car Sales – using AR accounts System.
• Participate in balance sheet & reconciliation review as appropriate. Prepare weekly reconciliations for both AR & AP Vendors. Partner with General Ledger team to clear any AP & AR aged reconciling items.
• Managing vendor AR& AP reports to ensure that the invoices are released for payment to vendors to ensure vendors are paid with contract terms & also to ensure that all receivables are available for collection.
• Maintain and update AP & AR Vendor information as per procedures.
• Prepare KPI reports and metrics for Senior management team.
• Login to Government website & banking websites to pay and present the tax forms for European Car Sales on behalf of Head Quarters.
• Analytical review and information gathering of the Car makers websites to ensure that correct TAX Codes are applied to the financial systems.
• Maintain appropriate SOX process and control.
• Respond promptly to queries from external and internal auditors and assist the annual statutory audit as required.
• Maintain good working relationship with the other stakeholder departments including in country as car control, car maintenance, car sales & distribution department and also Fleet Accounting in the US.
• Ad hoc project work as required.
• Ability to resolve and respond to processing queries received from internal and external customers in an efficient and timely manner thus ensuring service expectations are maintained / exceeded.
• In everyday dealings with team members and customers, both internal & external, uphold and embody the Hertz Mission, Vision and Values.

What We’re Looking For:

Educational Background:

BA level minimum with a proven record of working in a financial environment. IAT – Qualified or studying towards IAT or any other professional accounting exam.

Professional Experience:

1-2 years’ experience working in accounting environment where daily targets must be achieved. General Bookkeeping and understanding of AP & AR. Accounting for payments & receipts, reconciliation experience.

Knowledge:

• Proficient in Microsoft office, (Excel, Word, MS Access).
• Oracle AP & General Ledger (advantage).
• Fluent English essential.
• Any other European language an advantage.

Skills:

• Proactive, enthusiastic attitude to work.
• Flexible.
• Adaptable.
• Good communication skills – ability to communicate at all levels.
• Proficient in excel – intermediate to advanced.

Competencies:

Primary

• Accuracy & attention to detail.
• Technical knowledge.
• Effective communication.
• Analysis / problem assessment and decision making.
• Continuous improvement & process excellence.
• Relationship management / team work & networking.

Personality traits

• Drive & initiative.

What You’ll Get:

• Employee Friends & Family rental discount (40% discount for employee & partner; 30% discount for up to 8 additional family/friends)
• Hybrid/flexible working arrangements
• 22 days holidays on hire rising to 27 days with service.
• Occupational Pension Scheme with up to 5% company matched contribution.
• Life Cover payable at 4 times base salary.
• Profit Share Scheme
• Tuition support plus access to compressive online learning platform
• 10 days paid study leave & paid exam leave where exams fall during work hours.
• Income protection for long term illness
• Professional membership fees paid in full annually where membership relates directly to role.
• Bike to Work & Travel Pass schemes.
• Employee Assistance Programme for employees and family
• Occupational Health support
• Christmas savings scheme