Accounts & Inventory Coordinator

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About Us

We are a fast-growing import and wholesale distribution company specializing in packaging supplies — including corrugated boxes, plastic containers, and food-service packaging. We import products from overseas manufacturers and supply wholesalers, retailers, and national chains across Canada.

Position Overview

We’re seeking an experienced Accounts & Inventory Coordinator to manage daily accounting, import documentation, inventory tracking, and costing through QuickBooks. The ideal candidate will have hands-on experience in the packaging or food-service supply industry and a strong understanding of landed costing and import workflows.

Key Responsibilities

• Enter and reconcile import purchases, supplier invoices, and freight/duty charges.
• Maintain accurate inventory records (in-stock, in-transit, and pending shipments).
• Track import shipments and coordinate with freight forwarders and customs brokers.
• Prepare landed cost sheets for each product (including duty, freight, and exchange rate impact).
• Generate and manage sales invoices and track customer payments.
• Reconcile bank accounts, payables, and receivables monthly in QuickBooks.
• Assist management in pricing, margin analysis, and product costing updates.
• Maintain organized records of purchase orders, invoices, and import documents.
• Prepare monthly financial summaries and inventory valuation reports

Qualifications

• Minimum 3–5 years of experience in accounting or inventory coordination, preferably in packaging, plastics, or food-service supply.
• Strong command of QuickBooks (Online or Desktop) and Microsoft Excel.
• Working knowledge of import logistics, customs clearance, and landed costing.
• Excellent attention to detail and time management.
• Strong communication skills to coordinate with suppliers, brokers, and internal teams.

Assets (Nice to Have)

• Experience handling overseas shipments (India/China) and freight cost allocations.
• Knowledge of Canadian GST/HST and bookkeeping standards.
• Understanding of warehouse operations or 3PL systems.

Job Type: Full-time

Pay: $39,183.05-$60,987.82 per year

Work Location: In person