Accounts Invoicing Administrator

At Future Learning, we rely on a meticulous financial system to drive business forward. Our accounts receivable department keeps that system running smoothly by managing cash inflow and collecting payment from agents. We’re searching for a skilled financial person to join our accounts receivable team to help process, track, and record invoices in an accurate, efficient, and timely manner.

Salary: €28,000 - €34,000 per annum

Contract: Full-time Permanent Contract with six months probation

Reports to: Financial Controller.

Locations: Future Learning City Centre School &Head Office in Malahide

Objectives of this role

• Support the company in optimizing our account systems
• Communicate discrepancies to management team
• Communicating effectively with other departments
• Assist in streamlining the invoicing process by identifying areas for performance improvement
• Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements

Non-exhaustive list of Duties coordinated with our accountant

• Liasing with the sales and admissions teams in preparing and verifying young learner invoices to be sent to clients.
• Ensuring the invoices are prepared on Intrinsiq and Sync to the accounting software.
• Be familiar with item pricing and keep up to date with the invoicing requirements for all the following programmes:
• - Irish Summer Individuals Invoices
• - Irish Summer Group Invoices
• - UK Summer Group Invoices
• - Mini-stay Group Invoices
• - Highschool Invoices
• Liaise with the admissions team to get clarification where it is unclear about anything that is to be included on the invoice.
• Updating existing invoices to reflect any changes
• Assisting with UK transactions during Summer Peak and chasing for reconciliation

Required skills and qualifications

• Strong mathematical skills
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management and detail orientation
• Proficiency with Google Drive
• Ability to keep company and partner confidences
• Preferred skills and qualifications

Job Type: Full-time

Pay: €28,000.00-€34,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• Bike to work scheme
• Sick pay

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New Street, Malahide, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have any experience of issuing invoicing to international customers?

Language:

• English at an proficient level (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Application deadline: 09/12/2024