Accounts Payable Clerk

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Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the company’s accounts payable processes, ensuring accuracy and compliance with financial regulations. This role requires proficiency in accounting software and a strong understanding of general ledger accounting principles.

Duties

• Main Responsibilities:
• Maintain vendor database, set up new vendor accounts and make updates as they occur
• Contact vendors regarding orders with shortages, overages, returns and defective supplies and equipment
• Research, develop, and manage purchasing systems and practices for the district
• District-wide purchasing as needed
• Serve as a resource for district wide staff as it relates to purchasing
• Maintain accurate filing system of all invoices and payments to vendors
• Manage payment processing to comply with due dates or discount periods
• Receive, verify and distribute invoices
• Verify that transactions comply with financial policies and procedures
• Maintain purchasing programs
• Manage postage meter and services
• Manage e-Commerce ordering
• Assist the Comptroller in developing and maintaining district purchasing policies and guidelines
• Train new and current employees on the purchasing system and procedures. Keep all staff updated on system enhancements and changes to purchasing procedures
• Review and process check requests and employee reimbursements
• Oversee ACH and credit card payment processes
• Manage and maintain W-9 records
• Responsible for 1099 activities, which include proper vendor setup and year-end reporting
• Assist in year-end Accounts Payable processes including but not limited to: closing out purchase orders and assisting auditors in year-end audit
• Prepare monthly voucher reports for distribution to Finance Committee and other requested reports
• Sort daily mail
• Process payments to game officials
• Calculates private school parent transportation
• Works closely with Comptroller regarding policies, procedures and accounting standards
• Perform other duties as assigned by Director of Business Services or as appropriate to the job assignment

Skills

• Experience in a business office setting, preferably in education
• Demonstrates ability to meet deadlines
• Strong organizational skills
• Strong interpersonal stills
• Skilled in a modern office environment
• Capable of handling a large volume of data and multiple projects at once
• Ability to lift 5 pounds

Experience:

High school diploma or greater with course work emphasis related to position

Two-year bookkeeping or accounting degree preferred

Experience in a school environment as accounts payable clerk is preferred

Experience with Skyward is preferred

If you are passionate about finance and possess the necessary skills, we encourage you to apply for the Accounts Payable Clerk position to contribute to our financial operations effectively.

Job Type: Full-time

Pay: $27.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person