Accounts Payable Coordinator

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We believe great service begins with great people! If you take pride in working collaboratively and delivering excellent customer service, you’ll feel right at home with ABM! As a trusted Managed Service Provider with a nationwide Field Services presence, we’re united by a commitment to integrity, customer focus, and driving tangible results for our customers. If this sounds like you, we invite you to apply to join our team where working together means building better outcomes for the customers who rely on us every day.

Meaningful Benefits:

You’ll work alongside supportive and skilled teammates who take pride in delivering dependable technology solutions and exceptional customer service. We offer all employees the room to learn, advance, and contribute to the systems that our customers rely on every day. At the end of each day, you’ll know your work made a measurable difference for the customers and local communities we serve!

Our benefits include:

• Comprehensive Health, Dental, & Vision Plan – also including life insurance, long-term disability insurance, accidental death and/or dismemberment insurance.
• 24/7 Virtual Healthcare & Mental Health Support – at no additional cost through our group benefit plan.
• Employee & Family Assistance Plan – with resources available at no additional cost through our group benefit plan.
• RPP Matching Program – up to 5.5% employer matching.
• Vacation accrual starts on Day 1
• Employee Rewards & Saving Program – access to savings on thousands of unique vendor perks and discounts.
• Professional Development & Training Programs – to support each employees continuous growth.
• Employee Recognition Programs – that celebrate safety, service excellence, and outstanding contributions to our goals.

Job Summary:

The Accounts Payable Coordinator plays a key role within the accounting department in ensuring the accuracy, integrity, and efficiency of ABM’s financial operations. This position is responsible for the timely processing of vendor invoices, execution of supplier payments, and reconciliation of accounts payable-related balances, all while maintaining strong internal controls and compliance with ABM company policies and SOP’s.

You will help support month-end and year-end financial reporting, contribute to audit-readiness, and help drive continuous process improvements. This role is ideal for a detail-oriented finance professional who values accuracy, collaboration, and operational excellence.

Key Responsibilities:

• Ownership of accurate and timely recording of vendor invoices, ensuring costs are reflected in the correct accounting period and general ledger accounts.
• Safeguard financial controls by ensuring all supplier payments are processed only with proper authorization.
• Execute supplier payments in alignment with ABM policies/standard operating procedures and negotiated payment terms.
• Perform monthly reconciliations of key supplier accounts to preserve full credit facilities and prevent any service disruptions.
• Reconcile the AP subledger to the balance sheet, proactively identifying and resolving discrepancies within sixty (60) days.
• Reconcile additional AP related balance sheet accounts, ensuring completeness, accuracy, and timely issue resolution.
• Maintain well organized, complaint records of supplier invoices and supporting documentation, ensuring easy access for yearly audits and internal reviews.
• Reconcile corporate credit accounts to confirm all transactions are accurately captured in the financial statements.
• Prepare month-end accruals that support accurate and reliable financial reporting.
• Contribute to continuous improvement by collaborating with the rest of the Accounting department to enhance processes, efficiencies, and internal controls.
• Take on additional responsibilities as assigned, supporting the evolving needs and growth of the Accounting department.

Qualifications:

• 2+ years of experience in Accounts Payable or related accounting operations role.
• Knowledge and experience with Microsoft Dynamics GP.
• Knowledge of Beanworks/Quadient AP Automation software a big plus.
• Diploma of Accounting is an asset.
• Use of Microsoft Office Suite of products at an intermediate skill level.
• Practical knowledge of sales tax, tax credits, etc.
• Practice knowledge of purchase orders and credit terms.

Working Conditions:

• Primarily office-based role in a professional, corporate environment.
• Standard business hours with occasional additional hours required during peak periods such as month-end, year-end, or audit cycles.
• Regular use of computers, accounting systems, and standard office equipment.
• Frequent interaction with internal stakeholders and external vendors via e-mail, phone, and virtual meetings.
• Ability to remain seated for extended periods while performing computer-based work.
• Strong attention to detail and ability to maintain accuracy while managing multiple priorities and deadlines.
• Professional judgment and discretion required when handling confidential financial information.

About ABM:

ABM Integrated Solutions, headquartered in Dartmouth, Nova Scotia, is a nationally recognized technology company delivering end-to-end managed services and dependable field support to organizations across Canada and the United States. We combine the agility of a full-scale MSP with the reliability of a coast-to-coast Field Services operation, ensuring our customers receive fast, consistent, and high-quality technical support wherever they may do business.

ABM is part of the Atlantic Corporation Limited (ACL) family of companies. ACL’s diverse portfolio includes organizations operating in senior’s living spaces, national transportation and logistics, fuel hauling, real estate, and storage services. This broad corporate ecosystem gives ABM a stable foundation, cross-industry insight, and the ability to support customers whose technology requirements extend across multiple different environments; from retail locations, to distribution centers, to enterprise offices.

Within ABM, our service offerings span a broad range of capabilities, including:

• Managed IT Services: comprehensive monitoring, IT Service Desk, endpoint management, cloud services, Cybersecurity support, technology lifecycle management, and more.
• National Field Services: reliable onsite technical support delivered by a skilled network of Field Service Technicians across North America.
• POS (Point-of-Sale) Services: deployment, maintenance, and support for POS payment solutions, retail systems, and multi-site coordination.
• Project & Deployment Services: large-scale rollouts, technology refreshes, infrastructure implementations, and more!

Our customers trust us to keep their technology running so they can stay focused on what matters most – their business, their people, and the communities they serve!

AI Disclosure: ABM is NOT using any Artificial Intelligence to screen, review, or select candidates. A human being is reviewing all resumes and applications submitted for this position.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person