Accounts Payable Coordinator/ Clerk

Apply to 500+ LinkedIn Jobs Automatically

The Accounts Payable Coordinator is responsible for but not limited to:

• Calculate, prepare and issue documents related to accounts, invoices, account statements

• Create project accounts in the accounting system

• Use NIACON's best practices to work with Project Managers to manage approvals and trade payments

• Maintain and track all project related records, including contracts and change orders

• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,

· payroll, PO's, cheques, invoices, and cheque requisitions

• Prepare cheques

• Post journal entries, reconcile accounts, maintain general ledgers

• Close out project accounts upon completion

• Assist in the preparation of year end audit files and analysis

• Set up and maintain manual and computerized filing systems

• Monitors compliance to contract requirements ensuring all conditions are satisfied before

· approval of the final invoice

• Review SAGE records for proper accruals, compare them to invoices, and process for

· payment as appropriate

• Investigate invoicing discrepancies

• File processed invoices for further retention activities (scanning/archiving)

• Respond to vendor payment inquiries concerning payment

• Maintain vendor databases

• Process employee expense reimbursements

• Monitor and reconcile assigned vendor statements

• Assist in preparation of the weekly payment proposal

• Managing the general NP Mailbox

• Entering and Updating receipts in the purchase order (PO) system

• Resolving typical accounts payable issues including receiving errors

• Coordinating issue resolution with both vendors and internal team members

• Keying payments and journal entries into the ERP system

• Calculating and verifying accuracy of vendor transactions

• Responsible for proper allocation of charges

• Performing other duties as required

• Credit cards reconciliation

• Utility bill payments

Requirements:

• Min 1 year of experience working for a General Contractor

• Min 3 years of AP related experience

• Min 1 year experience working with Sage 100, Procore and Excel

• Team focused and highly detail oriented

• Ability to multi-task and willing to learn new skills

• Strong communication skills verbal and written

• College Diploma or University Degree in Accounting field of study

Compensation: $55,000 to $60,000 per year

Vacation: 2 weeks per year

Benefits:

· 2 paid sick days per year

· 1 paid personal day per quarter

· RRSP Matching

· Health and Dental Benefits

· Health and Wellness Program ($400 per year)

· Work-from-home 1 day per week

· Profit Sharing

Job Type: Full-time

Pay: $26.44-$28.84 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Profit sharing
• RRSP match

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2025-07-25