Accounts Payable Manager

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PURPOSE OF JOB:

To supervise the accounts payable department, ensure vendors are paid on time and act as a liaison between vendors and Highland Farms.

This position is on-site Monday to Friday, 9am to 5pm.

RESPONSIBILITIES:

Supervision of Accounts Payable Operations

• Oversee daily processing of high-volume vendor invoices, credit notes, and payment requests
• Ensure accurate three-way matching (Purchase Order, Receiving, Invoice)
• Review and approve invoice coding to correct GL accounts, cost centers, and stores
• Monitor AP aging reports and ensure timely payments to avoid late fees and service disruptions
• Manage recurring payments, utilities, rent, and service contracts common in retail operations

Vendor Management

• Maintain and manage vendor master data (setup, changes, compliance documentation)
• Resolve invoice discrepancies, price variances, shortages, and vendor inquiries
• Build and maintain strong relationships with suppliers and service providers
• Ensure vendor statements are reconciled regularly

Team Supervision & Training

• Supervise, train, and support Accounts Payable clerks
• Assign workloads, monitor productivity, and ensure adherence to deadlines
• Review team work for accuracy, completeness, and compliance

Financial Controls & Compliance

• Ensure compliance with internal controls, company policies, and audit requirements
• Support internal and external audits by providing AP documentation and explanations
• Ensure proper segregation of duties and approval workflows
• Maintain compliance with tax requirements (HST/GST, withholding, etc.)

Month-End & Reporting

• Prepare AP accruals and assist with month-end and year-end closing
• Reconcile AP sub-ledger to the general ledger
• Prepare AP reports including aging, vendor balances, and cash requirements

Other Requirements:

· Post-secondary diploma in accounting preferred.

·Knowledge of Sage 300 Accounting software

Highland Farms uses AI based tools to support parts of the recruitment process. This job description is not exhaustive. In compliance with Ontario's Bill 190, this posting reflects a current vacancy.

Job Type: Full-time

Pay: $60,000.00-$64,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Application question(s):

• Please indicate your salary expectations.

Experience:

• vendor management: 3 years (required)
• Sage: 3 years (required)
• management: 3 years (required)

Work Location: In person