Accounts Payable Officer - Part Time - Waratah

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Introduction:
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St Philip’s Christian College is a rapidly growing network of learning communities, continuing its journey to deliver holistic Christian education that develops the whole child — emotionally, intellectually, socially, physically, and spiritually.

Our team thrives on fostering strong working relationships that encourage innovative and effective change, benefiting both students and staff while staying true to our core values:

• Christ First
• Serve One Another
• Strive for Excellence
• Do What Is Right
• Build Community

For over four decades, we have been trusted leaders in education, pioneering new approaches and learning opportunities across the Newcastle, Hunter, Central Coast, and Snowy Mountains regions.

We invite you to join us as we continue to explore and create better ways to educate — grounded in Christian values for the whole of life.

Description:
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About the Role

We are seeking a detail-oriented Accounts Payable Officer (0.60 FTE, 3–4 days) to join our Finance team. Reporting to the Finance Team Leader, this role is part of our Central Office (corporate finance team) and, while based on-site at one of our schools, provides accounts payable support across the entire organisation.

In this role, you will be responsible for the accurate and timely processing of accounts payable transactions, ensuring compliance with financial policies and supporting strong relationships with suppliers and staff.

This is an excellent opportunity for someone looking to grow their career in finance within a supportive, values-driven organisation.

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Key Responsibilities

Accounts Payable

• Process invoices, purchase orders, credit notes, and staff reimbursements
• Assist with processing of supplier payment runs
• Reconcile supplier statements and resolve discrepancies
• Maintain accurate and up-to-date records

Compliance & Reporting

• Ensure transactions comply with financial policies and legislation
• Assist with month-end and year-end processes
• Support audit preparation and reconciliations
• Comply with all Work Health and Safety (WHS) requirements, including following safe work practices, taking reasonable care for your own health and safety and that of others, and supporting a safe and healthy workplace.

Customer Service

• Respond to supplier and internal queries promptly
• Build strong, professional relationships across the organisation

Team Contribution

• Support the broader finance team as required
• Contribute to continuous improvement of systems and processes

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About You

You are a reliable and organised finance professional who enjoys working in a collaborative environment.

Key Attributes

• Strong attention to detail and accuracy
• Good understanding of accounts payable processes
• Excellent time management and organisational skills
• Strong communication and interpersonal skills
• High level of integrity and confidentiality

Technical Skills

• Experience with financial or ERP systems (TASS or similar desirable)
• Proficiency in Microsoft Excel, Word, and Outlook

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Faith Commitment

As part of the St Philip’s community, you will:

• Support and promote the organisation’s Christian mission and values
• Actively engage with the life of the organisation, including devotions and prayer
• Be actively involved in a local evangelical Christian Church

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Skills and Experiences:
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Qualifications & Experience

• Certificate or Diploma in Accounting, Bookkeeping, or related field (desirable)
• Previous experience in an accounts payable or similar finance role
• Experience in a school or not-for-profit environment highly regarded

WE’LL PARTNER WITH YOU ALONG THE WAY

As a member of the St. Philip’s team, we are committed to advancing your God-given purpose and potential by supporting your personal and professional growth, while approaching the changing needs of the future with confidence and ingenuity.

Note: All SPCC employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment. They are also committed to a culture that supports and embraces Child Safe Standards and strictly complies with work health safety standards.