Accounts Payable/Office Assistant

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About Us:

Peterson Mechanical Inc is a locally owned plumbing and mechanical contractor specializing in commercial and industrial projects. We’re looking for a reliable and detail-oriented Accounts Payable / Office Assistant to join our team and help keep our operations running smoothly.

Job Summary:

This role will provide support to the accounting department and assist with general office operations. The ideal candidate is organized, self-motivated, and capable of handling multiple tasks in a fast-paced construction environment.

Key Responsibilities:

Accounts Payable:

· Reconcile statements and resolve any discrepancies with vendors in a timely manner

• Verify accuracy of invoices and ensure proper job cost coding
• Match packing slips and purchase orders to invoices
• Assist in the preparation of weekly check runs and processing of electronic payments

· Maintain vendor files and assist with W-9 and insurance compliance

• Communicate with vendors and project managers to resolve discrepancies
• Calculate, verify, and record applicable sales tax on vendor invoices as needed

Administrative Support:

• Answer and direct incoming calls
• Assist in managing and maintaining the on-call schedule for service technicians
• Assist with filing, document management, and office organization
• Maintain office supplies and coordinate orders
• Perform other general office duties as assigned

Qualifications:

• High school diploma or equivalent required (Associate degree or coursework in accounting or business a plus)
• Previous experience in accounts payable or general office administration preferred
• Basic understanding of accounting principles and office procedures
• Proficient in Microsoft Office (especially Excel); experience with accounting software a plus
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving skills
• Experience in construction, HVAC, or plumbing industries is a plus but not required
• Ability to work independently and as part of a team

Benefits:

• Competitive pay: $17–$19/hour DOE
• Company paid health insurance
• Dental, vision and supplemental insurance offered through Aflac
• Paid time off and holidays
• Simple IRA and company match after 1 year of employment

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• General Office: 1 year (Preferred)

Ability to Commute:

• Fargo, ND 58102 (Required)

Ability to Relocate:

• Fargo, ND 58102: Relocate before starting work (Required)

Work Location: In person