Accounts Receivable Associate

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Are you someone who enjoys crunching numbers? We are searching for a highly analytical, detail oriented, go-getter with a passion for Accounting!

If this sounds like you, keep reading!

The Accounts Receivable Associate (A/R) is responsible for administering claims, refunds, adjustments, and any other accounting transactions related to A/R management. The A/R Associate will also assist in the reconciliation of dealer and major accounts including researching and resolving any claims for customer deductions, maintaining all account information, and processing requests for credit.

You Will:

• Collaborate with the Account Receivable Supervisor, Sales Representatives and fellow A/R personnels to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives and accounting/returns personnel as necessary to compile adequate documented paperwork to reconcile transactions.
• Receive, review and research claims for deductions submitted by customers timely.
• Review and reconcile customer payments for eventual 'cash application posting' to general ledgers.
• Review all credit balances, refunds, and adjustments, and prepare information for subsequent 'cash application posting'.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Processing of credit card payments on Banking Portal and updating daily credit card transaction schedules.
• Review and approve orders on Credit Hold.
• Review and establish new customer account credit limits and terms and maintaining of account profiles.
• Obtain remittances, claims backup and process dispute claims on various customer portals.
• Generate financial reports related to accounts receivable, including aging reports and bad debt analysis.
• Assist with month end and year end closing activities and Audits.
• Employ collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Make arrangements for payment of outstanding and late accounts and identify 'delinquent accounts' for possible placement of 3RD Party collection as necessary.
• Investigate and resolve billing discrepancies or misapplied cash transactions.

You Have:

• A post-secondary degree or diploma in Business Administration, Accounting or Finance.
• Experience in Accounts Receivable and general bookkeeping is considered an asset.
• Strong knowledge of collection regulations, fair credit practices, account reconciliation procedures and the ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong problem-solving ability, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• Strong proficiency in MS Word and Excel and Enterprise Resource Planning (ERP) software.

This is a hybrid role, offering flexibility with a combination of remote and in-office work. You will be required to be in the office at 5070 Whitelaw Road, Guelph, on Tuesdays, Thursdays, and Fridays, while having the option to work from home on other days.

Thank you to all applicants for your interest in this opportunity. While we appreciate every application, we will contact candidates selected for an interview.

We are committed to fostering an inclusive, accessible environment where all employees and applicants feel valued, respected, and supported. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, we will provide accommodations throughout the recruitment process upon request. If you require accommodation during the hiring process, please inform the HR representative who contacts you, and we will work together to meet your needs.

Job Type: Full-time

Pay: $50,000.00-$53,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Store discount
• Tuition reimbursement

Application question(s):

• Are you comfortable working in a hybrid schedule?

Experience:

• accounting/auditing: 2 years (preferred)

Work Location: Hybrid remote in Guelph, ON