Accounts Receivable/Accounts Payable Coordinator

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Company Description
Are you a winner? Then we want you. Come join our young, dynamic, championship like environment at TEC Agencies Ltd/TEChnical Building Products where we prioritize winners. We are a fast-paced, innovative, and collaborative environment, where every team member plays a crucial role in driving growth. There are two facets to our business, one being TEChnical Building Products which is a 2-Step Distribution Building Products company selling directly to wholesalers, building products dealers, multi-line yards, and gypsum specialty dealers. The other end of our business being TEC Agencies which is an independent manufacturer’s representative that works directly with Architects, Specification Writers, and the Design Community.

Job Description:

The AR/AP Coordinator is a highly skilled, hands-on accounting professional responsible for owning and executing all accounts receivable and accounts payable processes while maintaining exceptional accuracy and efficiency. As a department of one, this role combines daily transactional responsibilities with process management, reporting, and continuous improvement. The ideal candidate is detail-oriented, self-sufficient, organized, and confident in managing both routine and complex accounting tasks independently. This role reports directly to the Sales Operations Manager and needs to have experience working as part of a team. This is an office-based role and will require 5 days a week in the office.

Responsibilities

• Manage accounts receivable processes including invoicing, payment processing, and account reconciliation
• Prepare and issue accurate customer invoices
• Monitor accounts, post and apply customer payments, and maintain clean aging reports
• Conduct proactive collections and follow-ups with customers
• Investigate, resolve, and document billing and payment discrepancies
• Evaluate and monitor customer credit limits
• Utilize accounting software such as QuickBooks, Fishbowl, and Excel to record transactions accurately
• Perform data entry tasks related to customer payments and account updates
• Maintain detailed records of customer accounts and ensure timely follow-up on overdue invoices
• Communicate effectively with customers via phone and email to resolve billing issues and negotiate payment arrangements
• Conduct account analysis to identify discrepancies or irregularities and implement corrective actions
• Assist in month-end closing activities by preparing reports and conducting account analysis
• Provide exceptional customer service by addressing inquiries professionally and promptly
• Prepare weekly/monthly AR/AP performance, cash flow, and aging reports

Experience

• Proven experience in bookkeeping, accounts receivable, or related financial roles
• High-Level athletes are a preference
• Familiarity with accounting software such as QuickBooks is highly preferred
• Strong understanding of accounts payable, account reconciliation, and financial analysis techniques
• Bachelor’s degree in Accounting, Finance, Business, or equivalent experience
• Minimum 2–5 years experience in AR/AP or full-cycle accounting
• Excellent data entry skills with high accuracy and attention to detail
• Effective negotiation skills for resolving billing disputes or overdue accounts
• Strong communication skills including phone etiquette and customer service experience
• Basic math skills necessary for account analysis and financial calculations
• Prior experience in a fast-paced environment within financial services or similar industry is advantageous

What We Offer

• Competitive base salary
• Ongoing training and development
• Supportive team culture with opportunities for advancement
• Young Dynamic Positive Working Environment

Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Benefits:

• On-site parking

Work Location: In person