Admin Executive

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Job Description – Admin Executive

Company Name: Samson Scientific & Surgical Pvt. Ltd. Job Title: Admin Executive Department: Administration / Sales Support Location: Indore, Madhya Pradesh Experience: 1–3 Years Employment Type: Full-Time

Job Summary

We are looking for a responsible and detail-oriented Admin Executive to manage outstanding payment follow-ups, coordinate with clients for payment collection, maintain accurate records, and prepare regular reports. The ideal candidate should have good communication skills, strong follow-up capabilities, and good knowledge of MS Excel.

Key Responsibilities

1. Outstanding Payment Follow-up

• Make regular calls to clients for pending and overdue payments.
• Follow up with customers to ensure timely payment collection.
• Maintain party-wise outstanding details and payment follow-up records.
• Coordinate with the accounts and sales teams regarding pending payments.
• Escalate long-pending and overdue payments to management.

2. Data Management & Reporting

• Maintain accurate customer-wise outstanding and payment records.
• Prepare daily, weekly, and monthly reports of outstanding payments and collection status.
• Track follow-up dates, client responses, payment commitments, and next follow-up dates.
• Ensure all data is updated accurately and on time.

3. MS Excel & MIS Reporting

• Maintain and update Excel sheets for outstanding, payment collection, and customer details.
• Prepare clear and structured reports for management.
• Use Excel formulas such as VLOOKUP/XLOOKUP, SUMIF, COUNTIF, IF, and percentage calculations.
• Work with filters, sorting, conditional formatting, and Pivot Tables.
• Identify discrepancies in records and maintain proper documentation.

4. Administrative & Coordination Work

• Coordinate with the sales team, accounts department, and management.
• Maintain proper records of client communications and payment confirmations.
• Share daily work reports with the reporting manager.
• Perform other administrative and sales-support activities as assigned.

Required Skills

• Good knowledge of MS Excel and data management.
• Strong communication and telephone follow-up skills.
• Ability to handle outstanding payment follow-ups professionally.
• Good reporting, data analysis, and documentation skills.
• Attention to detail and accuracy in maintaining records.
• Basic knowledge of MS Office and email communication.
• Ability to manage multiple tasks and meet deadlines.

Educational Qualification

• Graduate in any stream (B.Com, BBA, or equivalent preferred).
• 1–3 years of experience in administration, sales coordination, accounts support, or payment follow-up preferred.

Key Performance Indicators (KPIs)

• Timely and effective follow-up of outstanding payments.
• Improvement in payment collection and reduction in overdue outstanding.
• Accuracy and timely submission of daily, weekly, and monthly reports.
• Proper maintenance of party-wise outstanding data.
• Consistent follow-up records and coordination with the concerned teams.

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person