Administration Assistant

---

Tailor Your Resume for this Job

---

Introduction:
We are seeking an Administration Assistant, based in our Newcastle Campus, to commence on Term 1 2026.

St Philip's Christian College Dynamic Learning offers a tailored learning program for children and young individuals diagnosed with Anxiety, Depression, PTSD, and/or Autism (Level 1 & 2). Our mission is to empower these students for lifelong success through evidence-informed methodologies that celebrate their unique strengths.

Dynamic Learning College is a part of St Philip’s Christian College's rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually.

Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the College’s core values:

• Christ first
• Serve one another
• Strive for excellence
• Do what is right
• Build community

For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.

Description:
FOCUS OF THIS POSITION :
The role of Administration Assistant supports the St Philip’s Christian College Dynamic Learning team, with
responsibility for a variety of day-to-day functions and tasks within the College. This position is the very first
impression of the College. The main goal is to assist all those who make contact, either over the phone or face to
face with the College and show kindness and respect, grace and patience, be courteous, efficient and
professional, be Christ like in everything that is said and done.

GENERAL RESPONSIBILITIES:

• Greet all external parties visiting the College,
• Answer phone calls and direct calls to the most appropriate department/person or record messages and communicate the messages;
• Receive incoming email/mail/deliveries, review, date and distribute and prepare outgoing email/mail/deliveries for dispatch;
• Assist with printing, photocopying as required;
• Management of lost property;
• Maintain the general filing system and filing correspondence;
• Provide general clerical and word processing support;
• Assist with cross campus administrative tasks as required;
• Provide Executive & Administrative support to the Principal, Business Manager, Executive Assistant and the Head of Campus as needed;
• Liaise with external professionals for appointments and sharing of information;
• Attend staff meetings, devotions and staff prayer meetings as required;
• Prepare for meetings and assist with meeting room bookings;
• Manage WDO’s (Young Parents);
• Support social worker/lead WA and HOC with bulk TASS entries;
• Record student absences, late arrivals and early departures in accordance with absence policy;
• Follow up phone calls for absences;
• Administer early release of students at the request of parents or guardians;
• Support with the preparation and dispatch of excursion/camp permission notes including tracking and following up where outstanding;
• Act as first aid officer and dispense medication in accordance as required including contacting parents/emergency services in the event of a medical incident;
• Ensure correct completion of incident report when required;
• Order stationary resources and bulk printing as required for the campus;
• Assist with preparation of correspondence as instructed;
• Management of assisted transport applications;
• Record data in the College student management system;
• Assist in school events such as campus events, parent teacher interviews, presentation days and graduation ceremonies;
• Assist with student reporting as required;
• Assist with curriculum and regulatory requirements as required;
• Triage students who need debriefing as they attend class and hand over to appropriate support staff;
• Manage/collect diagnosis paperwork and evidence from internal and external sources and forward it tothe class teacher, L&WA and Head of Campus and place on TASS;
• Take minutes for parent/external services meetings when necessary;
• Upload minutes to relevant student’s TASS for NCCD evidence;
• Flag wellbeing concerns with social worker/HOC from enrolment paperwork (YP only);
• Attend enrolment interviews and wellbeing meetings as support person when required;
• Be familiar with and maintain the AVO/POI register and family court orders;
• Pray with and for staff;
• Pray with and for students;
• Actively participate in devotions and corporate prayer;
• Any other reasonable direction that is within the limits of your skills, competence, training and/or experience as given by your supervisor.

WE’LL PARTNER WITH YOU ALONG THE WAY

Our best assets are our passionate, purposeful and highly skilled teachers and staff who actively support the organization’s goals.

We are committed to keep it that way by partnering with them in their continuous growth and ability to adequately meet challenges and
respond to the increasing demands of a rapidly changing world.

Note: All SPCC employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment. They are also committed to a culture that supports and embraces Child Safe Standards and strictly complies with work health safety standards.