Administration Assistant

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The US Operations/Administrative Executive is a pivotal role responsible for ensuring the smooth and efficient execution of both administrative and client-facing operational support functions for our US corporate clients and accounts. This position requires a proactive, detail-oriented professional with strong organizational and communication skills who can manage complex administrative tasks, maintain financial records, and provide seamless operational coordination.Key ResponsibilitiesAdministrative & Operations Management

• Coordinate and oversee day-to-day office administration tasks, including office supplies, equipment, and facility maintenance.
• Implement and refine operational processes to increase efficiency and compliance across various departments.
• Coordinate calendars, meetings, appointments, and travel arrangements for executives and staff.
• Handle front desk duties, including answering phone calls, responding to emails, and managing internal communications.
• Maintain and update organized office records, reports, and internal databases, ensuring data accuracy and compliance.

Financial Administration

• Assist in maintaining financial records, including processing invoices, and employee expense reports.
• Support bookkeeping entries, bank reconciliations, and follow up on billing and payments with vendors and clients as needed.

HR and Compliance Support

• Support HR functions with administrative tasks such as coordinating interview schedules, managing employee records, and assisting with onboarding processes for US-based staff.
• Ensure adherence to company policies, security procedures, and legal compliance relevant to administrative operations.
• Handle confidential information and documentation with the utmost professionalism and discretion.

Qualifications and SkillsRequired

• Bachelor's degree in Business Administration, Finance, or a related field (or equivalent practical experience).
• Proven experience (2+ years) in a demanding administrative, operations, or account support role.
• Exceptional organizational skills, a high level of accuracy, and strong attention to detail.42
• Strong communication and interpersonal skills, both written and verbal, for effective internal and external coordination.
• Proficiency in GoogleSuite

Preferred

• Familiarity with accounting software is added advantage
• Experience supporting a US-based team, particularly with US-specific administrative and financial compliance.
• Ability to work independently and manage multiple tasks and priorities effectively

Job Type: Full-time

Pay: ₹15,000.00 - ₹22,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Provident Fund
• Work from home

Application Question(s):

• How would you rate your communication skills between 1-5 rating as 5 as highest.

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• Google Suite: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Location:

• Hyderabad, Telangana (Preferred)

Shift availability:

• Night Shift (Required)

Work Location: Hybrid remote in Hyderabad, Telangana