Administration Assistant

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The opportunity

Are you a multitasking wizard with a passion for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, this just might be the role for you!

Hitachi Energy is now looking for a proactive, organized and energetic Administration Assistant for our Business Unit Transformers in Vaasa. In this role you will become the go-to person for several important admin and office support tasks. This is your chance to play a key role in supporting and strengthen our seamless, efficient, and welcoming workplace. You will ensure smooth daily operations and support our visitors, customers and internal teams. This is a diverse and dynamic role that can offer you the opportunity to develop your skills. At the moment we are building a brand new production and technology center in the Vikby industrial area in Mustasaari. The campus, called Hitachi Energy Park, which will be completed in 2027, will consists of a new transformer factory and modern office premises.

How you will make an impact

• Managing general administrative tasks and office support
• Organizing factory visits and company events
• Internal communication
• Managing several systems such as the visitor management and meeting rooms booking systems.
• Supporting travel-related matters such as travel expense reports and travel bookings.
• Managing internal and external mail.
• Managing office supplies.
• Supporting various case-by-case projects, such as updating customer instructions.
• Updating sales documentation and branding materials.

Your background

• Previous experience in office or administrative roles.
• Strong organizational and communication skills.
• A proactive and customer service mindset.
• Fluency in Finnish and English.
• Good basic IT skills and a willingness to learn new systems.
• This position requires presence in the office, but occasional remote workdays are possible.

More about us

Ready for a new exciting challenge? Apply for the position by 15 July 2025. We will initiate interviews as candidates apply and position will be filled as soon as a suitable candidate is found.

For more information about the role, please contact the recruiting manager, Toni Koskinen, at +358 50 3344517, during the following time slots: 19.6.2025 at 12:00-15:00 and 25.6.2025 at 12:00-16:00.

Please note that the summer holiday period might lengthen the process.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.