Administration Assistant

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Description:
Kickstart your career in accounting and professional services

About ESV

At ESV, we’re proud to be a respected firm with a focus on continuous growth and excellence. As a leading business advisory and accountancy firm, we offer our clients the best of both worlds: small firm personality, big firm capability. Our clients know that we’re big enough to solve their complex business problems, but small enough to know them by name.

The same principle applies to our people - we provide our staff with the training and opportunities to grow their careers while taking the time to understand each individual’s interests and goals. We’re committed to growing talent, offering support, and creating a workplace where everyone feels they belong. Whether you’re starting your professional career or looking to explore the world of accounting and advisory from the inside, this is your opportunity to make a meaningful impact while learning and developing every day.

About the Role

We’re looking for a motivated and proactive Administration Assistant to join our team. This is an ideal entry-level role for someone keen to start their career in accounting and professional services. You’ll play a vital part in keeping our office running smoothly—no two days will be the same.

From supporting our teams and Partners with day-to-day admin, to being one of our Directors of First Impressions at reception, you’ll work across a wide variety of responsibilities in a collaborative, dynamic environment.

This role is full-time and office-based in our conveniently located CBD office near Town Hall Station.

Key Responsibilities

You’ll support the smooth operation of our firm by:
Reception & Administrative Support

Providing reception cover during lunch breaks and as needed
Managing client interactions with professionalism and warmth
Coordinating stationery, supplies, and weekly food orders
Maintaining kitchen cleanliness and common areas
Bringing a tech-savvy and solutions-focused approach to help streamline tasks, automate manual processes, and improve day-to-day efficiency
General office errands such as banking and postage as required

Client Experience

Managing client files: scanning, filing, and archiving
Assisting with onboarding/offboarding of clients
Maintaining ESV client databases across multiple software’s
Monitoring and responding to shared team inboxes
Assisting with collation and preparation of documents for client-facing teams
Liaising with external stakeholders such as the ATO and ASIC

Team & Event Support

Organising internal events: birthdays, charity drives, social activities
Updating our intranet

About You

You’re enthusiastic, professional, and ready to roll up your sleeves. Whether it’s solving a problem, coordinating a team lunch, or learning the ropes of office operations, you’re eager to get involved and make a difference.

We’re looking for someone with:
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent attention to detail and a mindset for continuous improvement
Strong interpersonal and communication skills
An ability to adapt quickly and embrace new technology—a tech-forward thinker who’s comfortable learning and working with digital tools
A proactive attitude and willingness to pitch in wherever needed
Team spirit and reliability—you’re someone people can count on
A professional, confident, and friendly approach in all interactions

What We Offer

At ESV, you’re more than just a number. You’re part of a team that celebrates progress, values people, and enjoys the journey.

Here’s what you can expect:
Competitive salary
Social activities including regular team drinks, EOFY and Christmas parties
Structured learning and development opportunities
Strong focus on diversity, inclusion and wellbeing
Birthday leave
Dedicated women’s program (RISE)
Clear career pathways within the firm
12 weeks paid parental leave
Small firm personality, big firm capability

Ready to Make a Move?

If you're looking for a varied and people-focused role in a supportive environment and a place to start your professional journey, this could be the perfect opportunity.

Apply now by submitting your resume and a brief cover letter telling us why you're interested.