Administration Assistant (Professional Services)

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Introduction:
About ESV

At ESV, we’re proud to be a respected firm with a focus on continuous growth and excellence. As a leading business advisory and accountancy firm, we offer our clients the best of both worlds: small firm personality, big firm capability. Our clients know that we’re big enough to solve their complex business problems, but small enough to know them by name.

The same principle applies to our people - we provide our staff with the training and opportunities to grow their careers while taking the time to understand each individual’s interests and goals. We’re committed to growing talent, offering support, and creating a workplace where everyone feels they belong. Whether you’re starting your professional career or looking to explore the world of accounting and advisory from the inside, this is your opportunity to make a meaningful impact while learning and developing every day.

Description:
bout the Role

We’re looking for a motivated and proactive Administration Assistant to join our team. This is an ideal entry-level role for someone keen to start their career in professional services. You’ll play a vital part in keeping our office running smoothly—no two days will be the same.

From supporting our teams and Partners with day-to-day admin, you’ll work across a wide variety of responsibilities in a collaborative, dynamic environment. Team members in this role have historically gone on to build their careers at ESV in positions such as Marketing Assistant, Junior Data Analyst, Client Service Coordinator, and Junior Advisor

This role is full-time and office-based in our conveniently located CBD office near Town Hall Station.

Key Responsibilities

You’ll support the smooth operation of our firm by:
Client Experience

• Assisting with onboarding/offboarding of clients
• Maintaining ESV client databases across multiple software’s
• Monitoring and responding to shared team inboxes
• Using technology to collate client documents
• Liaising with external stakeholders such as the ATO and ASIC

Office Support

• Assisting with data integrity tasks across internal systems and client records
• Assisting with general office administration and day-to-day operational tasks as required
• Using multiple internal systems to manage client information, records, and day-to-day administrative tasks
• Providing general administrative and operational support to the wider team as required
• General office errands such as banking and postage as required
• Bringing a tech-savvy and solutions-focused approach to help streamline tasks, automate manual processes, and improve day-to-day efficiency

Skills and Experiences:
About You

You’re enthusiastic, professional, and ready to roll up your sleeves. Whether it’s solving a problem, coordinating a team lunch, or learning the ropes of office operations, you’re eager to get involved and make a difference.

We’re looking for someone with:

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent attention to detail and a mindset for continuous improvement
• Strong interpersonal and communication skills
• An ability to adapt quickly and embrace new technology—a tech-forward thinker who’s comfortable learning and working with digital tools
• A proactive attitude and willingness to pitch in wherever needed
• Team spirit and reliability—you’re someone people can count on

A professional, confident, and friendly approach in all interactions

What We Offer

At ESV, you’re more than just a number. You’re part of a team that celebrates progress, values people, and enjoys the journey.

Here’s what you can expect:

• Competitive salary
• Social activities including regular team drinks, EOFY and Christmas parties
• Structured learning and development opportunities
• Strong focus on diversity, inclusion, and wellbeing
• Birthday leave
• Dedicated women’s program (RISE)
• Clear career pathways within the firm
• 12 weeks paid parental leave

Small firm personality, big firm capability

Ready to Make a Move?

If you're looking for a varied and people-focused role in a supportive environment and a place to start your professional journey, this could be the perfect opportunity.

Apply now by submitting your resume and a brief cover letter telling us why you're interested.