Administration Co-Ordinator - Procurement

About the Role

We are seeking a service-oriented and agile Administration Co-ordinator, Procurement to support Swinburne University’s dynamic procurement team. The successful candidate will provide admin, governance and analytical/reporting support to the Team, as well as assisting with broader procurement activities, such as responding to user queries and updating the Procurement intranet site.

The role involves supporting the implementation of Swinburne’s procurement frameworks, systems, and training to streamline value delivery across the supply chain. A can-do attitude, ability to interpret data sources and run analytical reports and a proactive approach to improvement initiatives are essential. Strong stakeholder engagement and high-quality customer service will be key to success, along with the opportunity to contribute to strategic projects aligned with Swinburne’s overall strategy.

About You
To be suitable for this role you will need to have experience in these areas::

• Identifying and implementing continuous improvement initiatives
• Undertake governance reviews and reporting against procurement and financial delegation policy obligations, acting on non-compliance as instructed.
• Support Procurement Excellence with identifying and implementing policy changes to improve governance controls.
• Develop and deliver Procurement KPI measurement and reporting
• Co-ordinate the accurate and timely provision and classification of supplier spend data, liaising with key parties involved.
• Provide category and supplier spend and benchmarking analysis and insights to support procurement planning and strategy
• Provide operational support and contract administration across spend categories managed by Procurement, for example print services, office supplies, stationery.
• Maintaining procurement records, updating policies and intranet documents
• Respond to user queries through managing central email inboxes

For more information, please refer to the Position Description attached

Qualifications

• A degree qualification with subsequent experience in Business Administration, Procurement or Finance or an equivalent combination of relevant experience and/or

education and training.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications Close: July 28th at 11.30 pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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