Administration Manager

Description

Key Responsibilities

• 
  Payroll Management

• Coordinate payroll processing, working closely with our payroll provider to ensure timely and accurate payroll administration.
• Serve as the main point of contact for payroll-related inquiries and resolve issues as they arise.
• Collaborate with brokers and manage communication to support benefits and deductions.
• Compliance & Regulatory Reporting

• Manage interactions with regulatory authorities, including UWV (Employee Insurance Agency), IND (Immigration and Naturalization Service), and Belastingdienst (Dutch Tax Authority).
• Draft, update, and enforce local policies to ensure company compliance with local regulations and best practices.
• Oversee the RI&E (Risk Inventory and Evaluation) process to ensure a safe and compliant workplace.
• Office Administration & Access

• Manage employee access to office buildings and ensure that equipment and facilities meet staff needs.
• Coordinate with office management for equipment procurement, setup, and maintenance to support a productive work environment.
• Handle invoices, reimbursements, and other financial aspects related to office operations.
• Financial Administration & Reimbursements

• Oversee the invoicing process, ensuring timely payments and efficient record-keeping.
• Manage employee reimbursements for expenses, ensuring compliance with company policy and accurate record-keeping.
• Monitor and manage administration budgets to support financial objectives.
• Vendor & Broker Coordination

• Act as the point of contact for external vendors and brokers, ensuring services meet company standards and negotiating terms as needed.
• Handle communication with insurance and benefits brokers to support employee well-being and organizational compliance.

Skills, Knowledge and Expertise

• This role calls for critical thinking skills and subject knowledge typically associated with a bachelor's degree level
• 3+ years of experience in administrative or management roles, with a focus on payroll and compliance.
• Strong knowledge of Dutch payroll regulations, tax compliance, and regulatory bodies (UWV, IND, Belastingdienst).
• Proven experience in drafting policies, managing payroll processes, and handling financial administration.
• Excellent communication and negotiation skills, with the ability to work effectively with internal and external stakeholders.
• capacity and willingness to learn (new) software tools (BambooHR, AFAS, Lyanthe, etc)
• Ability to work autonomously without a team and B2 level of Dutch language

Benefits

• By being a global, future-oriented company, we offer a range of opportunities for the development of your skills and your career.
• International environment: on almost every project, you will collaborate with people based in multiple areas (UK, Spain, China, US…)
• An advanced learning and development program to grow your soft & hard skills
• Hybrid working model

About Ebiquity