Administration Officer - Office Of The Ceo

Status: Permanent, Full-Time. Part-Time 0.8 FTE considered for the right candidate.

Salary range: $69,662.07 to $80,290.95 per annum, pro rata per annum depending on skills, knowledge and experience.

Opportunity: The Administration Officer – Office of the CEO provides high-level, confidential administrative and secretarial support to the Chief Executive Officer, Mayor, Councillors and Executive Management Team. The role coordinates correspondence, meetings and executive documentation, acts as a key point of contact for internal and external stakeholders, and supports civic functions, executive meetings, travel, logistics and special projects. With a strong focus on professionalism, discretion and customer service, the position plays a key role in ensuring the effective and efficient operation of the Office of the CEO.

About You: The successful candidate will bring substantial experience in an administrative or personal assistant role, with a proven ability to deliver high-quality support in a complex, fast-paced and highly confidential environment. They will demonstrate excellent organisational, time management and problem-solving skills, with the capacity to manage competing priorities, meet tight deadlines, and maintain a high level of accuracy and attention to detail while handling sensitive and confidential information.

Highly developed written and verbal communication skills are essential, along with strong interpersonal and public relations capabilities and a genuine commitment to exceptional customer service. The role requires advanced computer skills, exceptional discretion, sound judgement and integrity, and the ability to work collaboratively and build trusted, professional relationships with Executives, Councillors, staff and external stakeholders.

If you meet the above requirements and are passionate about working for the City of Albany, please apply.

About Us: The City of Albany is one of Western Australia’s most important and historic regional Cities. The services, facilities and activities that we offer are continually evolving and expanding. As an employee of the City, you can help us to reach our full potential. We employ around 450 staff members and provide an exceptional and committed service to the Community of Albany and we create an environment where every employee has an opportunity to succeed. We are committed to a more diverse workforce and promote diversity and equal opportunity employment.

What We Offer: The City offers some great benefits including flexibility in when and where you work to ensure a work-life balance. You will also enjoy a range of other benefits including:

• Superannuation co-contributions of up to $4,500 per financial year
• Professional development opportunities, including training, memberships, and study assistance
• Excellent leave entitlements including annual leave loading and the ability to purchase up to an additional 8 weeks’ annual leave per year
• Employee health and wellness program and initiatives including yearly flu vaccinations, skin checks and health assessments
• Access to our Employee Assistance Program (EAP) for you and your family
• Free ALAC Memberships
• Festive leave days
• Volunteering support
• Generous study assistance
• Employee recognition program
• Discounted Private Health Insurance
• Novated Leasing (where applicable)

Interested? Please review the job information kit below.

• Conditions and How To Apply
• Advice for Prospective Applicants

If you are having any difficulties or for further assistance with the process, please contact People and Culture at peopleandculture@albany.wa.gov.au or on 6820 3110.

Role related queries should be directed to Rae Batten, Executive Assistant to Chief Executive Officer at rae.batten@albany.wa.gov.au or on 6820 3004.

Deadline: Applications close 5pm Wednesday 14 January 2026

The City of Albany is dedicated to promoting diversity and inclusion across all its organisational practices and is an equal opportunity employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, individuals from diverse cultural and linguistic backgrounds, people with lived disabilities, and individuals of all ages, sexual orientations, and gender identities.