Administration & Reservations Internship

What you'll do

• Management and updating of administrative documents and spreadsheets, ensuring processes and proposing improvements

• Reception and reconciliation of supplier invoices, as well as follow-up on invoice claims.

• Issuance and reconciliation of payments to clients, including payment claims.

• Coordination with various teams involved in reservation and billing processes.

• Consult and resolve discrepancies with the person responsible for project operations.

How we imagine you

We understand there’s no such thing as the perfect candidate, so we’d love to hear more about you even if only some of the following requirements apply:

• Native Spanish proficiency and an upper-intermediate level of English.
• Studies in Tourism, Business Administration, Finance, Management, or a related field
• Advanced skills in Excel and Google Workspace tools.
• Knowledge of administration and/or invoicing is a plus
• Ability to manage and prioritize time, multitask, and assess the urgency of assignments
• Proactivity, initiative, goal-oriented mindset, organizational skills, open-mindedness, resilience, and change management capabilities
• Adaptability to a constantly evolving and digitized environment
• Strong verbal and written communication skills

Why Apartool?

• A diverse, inclusive, and fun international environment.
• The opportunity to join a company at the start of its growth cycle, building a high-impact business from the ground up by offering convenience in corporate housing.
• Paid internship.
• A culture of freedom, responsibility, and constructive feedback.
• An entrepreneurial environment fostering innovation.
• Open and regular communication about our goals and progress.
• Free language classes twice a week.
• Unlimited coffee and tea daily, plus Friday beers.
• A charming office in the heart of Barcelona with a spectacular terrace.
• Pet-friendly office.
• Flexible work environment and schedule.
• Short workdays on Fridays.
• Monthly after-work events and other great company activities.

About us

We are the temporary accommodation management platform for companies that relocate their employees. We simplify temporary corporate accommodation: we make corporate Travel and Mobility Managers’ life easier and help people feel at home wherever they need to travel for work. We want to be the leading platform in Europe and the Middle East. We believe that housing should not limit how, where and when business is done: our mission is to create a global corporate accommodation solution that is indispensable to big companies and desired by relocated employees.

We aim to set new standards in temporary accommodation, comfort and convenience for corporate agencies, relocated personnel and business travelers: no matter the destination or the continent they travel to, our Apartool Homes will always offer the same booking process, through the same unique technology, with the same services and the same payment and cancellation policies. It’s as simple as that.

That’s why we have created a new, modern mode of housing, making it easy to live well, reliably, safely, comfortably and even stylishly, anywhere, anytime.

Join the Apartool team!
At Apartool, our team is what makes us different. Each one of us contributes every day to make this project grow together. Our work is to keep moving forward and to help each other to meet all the goals and challenges that we face everyday as well as to keep the good environment that defines us.

We are looking for a candidate who wants to grow and learn with us, and who is prepared for a constantly changing environment. Your know-how and your ideas are important to us. Do you want to simplify Temporary Corporate Housing with us?