Administrative Assistant

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Front Desk / Administrative Assistant – Title Company

Schedule:
Monday – Friday | 8:00 AM – 5:00 PM

Position Summary:
We are seeking a professional, detail-oriented Front Desk / Administrative Assistant to support our busy title company. This position plays a key role in the closing process by managing front office responsibilities while assisting with file setup, client communication, and transaction coordination. The ideal candidate is friendly, organized, customer-focused, and able to handle a fast-paced, deadline-driven environment.

Key Responsibilities:

• Answer and manage multiple phone lines, taking clear and detailed messages for escrow officers
• Greet clients, realtors, and lenders in a professional and friendly manner; assist with seating for closings
• Schedule closings and appointments, coordinating with clients, realtors, and lenders
• Receive and receipt earnest money contracts and checks from clients and realtors
• Enter new contracts and file information into the title/escrow system accurately and promptly
• Prepare and organize files for processing, ensuring all required documentation is initiated
• Request necessary documents and information from clients, lenders, and realtors
• Scan, copy, and upload documents into electronic files
• Send documents and correspondence via email to clients, lenders, and realtors
• Assist with disbursements by delivering and mailing checks when needed
• Maintain and stock office supplies and ensure front office organization
• Assist with marketing efforts and manage social media updates

Qualifications:

• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment
• Professional demeanor and appearance
• Proficient in general office technology

Preferred Experience:

• Previous experience in a title company, real estate, or escrow environment is a plus.
• Clerical or administrative experience preferred

Pay: $13.00 - $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 1 year (Required)

Work Location: In person