Administrative Assistant

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About Us
Wellington Early Learning Centre (WELC) is a well-established, multi-site non-profit child care organization serving families across Guelph. We are committed to providing high-quality early learning and school-age programs, supported by strong administrative systems and a collaborative team environment.

Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our growing organization. This role is ideal for someone who thrives in a structured environment, is comfortable managing data and systems, and enjoys contributing to the smooth day-to-day operations of a multi-site childcare organization.

Key Responsibilities

• Provide light IT support, including updating and maintaining the organization’s website
• Manage and maintain program waitlists using OneHSN
• Update and maintain billing and payroll tracking spreadsheets
• Track and submit subsidy attendance and ESS billing
• Prepare and distribute weekly attendance sheets for all programs
• Perform accurate and timely data entry across multiple systems
• Update policies and internal documents based on provided direction
• Manage and post job advertisements, and assist with recruitment coordination
• Provide general administrative support to the Executive Director and Program Administration team
• Assist with additional administrative projects and tasks as required

Qualifications & Skills

• Proven administrative experience (experience in childcare or non-profit sector considered an asset)
• Strong attention to detail and high level of accuracy in data entry and record-keeping
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Comfortable learning and using multiple digital systems (e.g., OneHSN, internal databases)
• Basic website editing experience (e.g., WordPress or similar platforms) is an asset
• Strong organizational and time management skills
• Ability to work both independently and collaboratively
• Excellent written and verbal communication skills

Compensation & Benefits

• Competitive salary (commensurate with experience)
• Comprehensive benefits package with approximately 90% employer-paid premiums, including:
• Extended health care
• Dental care
• Vision care
• Wellness Spending Account
• RRSP matching program
• Paid personal days
• Supportive and collaborative team environment

Pay: $52,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person