Administrative Assistant

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Overview

Jash Design & Build Inc. is looking for an organized, dependable Administrative Assistant to support management and the day-to-day operations of our construction office. You will keep records organized, coordinate communications, and follow up on tasks to help our team and projects run smoothly.

Key Responsibilities

• Manage office emails, phone calls, calendars, and appointments.
• Maintain organized project files, contracts, invoices, and supplier records.
• Follow up with clients, trades, and suppliers on outstanding information and tasks.
• Track office and project expenses and assist with invoicing and QuickBooks entries.
• Prepare meeting notes, maintain task lists, and track deadlines for management.
• Coordinate office supplies and provide day-to-day administrative support.

Required Qualifications

• Previous experience in an administrative assistant or similar office support role.
• Strong organizational, time-management, and written and verbal communication skills.
• Attention to detail and the ability to manage competing priorities and follow through.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Google Workspace
• Familiarity with QuickBooks and basic invoicing and expense tracking.
• Ability to work independently and collaboratively in an in-office environment.
• Proficiency with AI tools to draft communications, organize information, and streamline routine administrative tasks.
• Experience in construction, renovation, or a related industry.

Schedule & Availability

Regular hours are Monday-Friday, 8:30 a.m.-5:00 p.m. Flexibility to occasionally respond to urgent project-related calls and emails outside regular business hours, as required.

Pay: $50,000.00 per year

Work Location: In person