Administrative Assistant

Job Overview

We are looking to add to our administrative team, and this is a great opportunity to grow with our company. The ideal candidate will possess strong phone etiquette and have experience as an Administrative Assistant. This role is crucial for ensuring the smooth operation of our office and providing exceptional support to our staff and clients. Bilingual candidates, particularly those fluent in Spanish, are highly encouraged to apply.

This is a fast paced office. We require a quick learner, understands basic business concepts, and works well with limited supervision.

Responsibilities:

• Manage incoming calls and provide excellent customer service with professional phone etiquette.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Maintain organized office files and documentation, ensuring easy retrieval of information.
• Collaborate with team members to enhance office efficiency and workflow.
• Creating proposals, contracts, and invoices
• Keeping track and collecting payments due
• Other tasks as assigned

Requirements:

• Proven experience in an administrative role or office management position.
• Proficient in using phone systems and other office equipment.
• Strong organizational skills with the ability to multitask effectively.
• Bilingual proficiency in English and Spanish is preferred.
• Excellent communication skills, both verbal and written.
• Knowledge in Excel, Google Drive, Google
• Ability to work independently as well as part of a team in a fast-paced environment.
• Administrative Experience: 2 Years Experience
• Excel: 1 year (Preferred)

High school or equivalent: (Preferred)

Job Type: Full-time

Schedule:

Monday - Friday

7:30AM - 4:00PM

Opportunity for Overtime

This Job Is:

• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Join us in this vital role where your contributions will make a significant impact on our operations!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Schedule:

• 8 hour shift
• Day shift

Experience:

• Administrative Assistant: 2 years (Required)

Ability to Commute:

• Chicopee, MA 01013 (Required)

Work Location: In person