Administrative Assistant

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Center for Health Care and Policy Research in the College of Health and Human Development at The Pennsylvania State University is seeking an Administrative Assistant . This role supports Professor Dennis Scanlon across his multiple leadership positions, including Center for Health Care and Policy Research Director, Principal Investigator, Professor of Health Policy and Administration, and NCAA Faculty Athletics Representative. The ideal candidate combines meticulous attention to detail with superior organizational abilities to deliver high-impact administrative support.

Responsibilities:

• Maintain calendars, pertinent databases, confidential files, and systems

• Arrange logistics for appointments, meetings, group meals, travel, and expenses

• Research and compile information for communications

• Prepare presentations, agendas, responses to correspondence, and various materials for committee work

• Provide assistance for professional journal editor duties

• Furnish instructional support such as maintaining materials in the course management system (Canvas), coordinating course readings with the University Library, setting up student assignment uploads in Canvas, assisting with class presentations, and communicating instructions to students on the professor's behalf

• Assist with planning for the Health Services Research Colloquium series

• Support professor in performing duties related to intercollegiate athletics, compliance, and academics in the role of Faculty Athletics Representative

• Develop and maintain positive liaison relationships with various internal and external customers, including employees, executives, faculty, students, athletics administrators, student-athletes, professional contacts, and the general public

• Assist the Center as an approver for SAP Concur transactions, ordering supplies, and serving as a backup for facilities

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In HHD, enriching the lives of others is our mission. We believe in the power of human capacity for growth and live that mission by meeting challenges, both big and small, with excitement and energy every day. We invite you to come grow with us.

Education and Experience Requirements:

Associate Degree or higher, plus four years of relevant work experience, or an equivalent combination of education and experience.

Preferred Skills and Experience:

• Excellent interpersonal and organizational skills

• Excellent communication skills

• Ability to work both independently and as a member of a team

• Proficiency with Microsoft Office (Word and Excel)

• Experience with travel reimbursement systems such as SAP Concur

• Experience with learning management systems such as Canvas

Application Instructions:

For full consideration, applicants must include a cover letter and resume with their application.

Additional Information:

This is a limited-term staff position, funded for one year from the date of hire, with a good possibility of renewal.

Schedule:
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Benefits Information:

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per year; accrued on a monthly basis), sick time (12 days per year; accrued on a monthly basis) and paid holidays (13 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: