Administrative Assistant

Are you looking for a flexible job working in a professional environment? We have an exciting opportunity for an Administrative Assistant at EAPC! EAPC Architects Engineers is an award-winning, full-service design and consulting firm.

As an Administrative Assistant at EAPC, you will:

• Greet and direct visitors and clients
• Answer, screen, and transfer inbound phone calls and requests for information
• Perform general clerical duties such as typing, copying, faxing, scanning, mailing, and mail distribution
• Maintain office organization including the ordering of office supplies as necessary
• Responsible for reconciliation of P-card statements, and expenses (printing, mileage, and postage logs reported to the accounting dept.)
• Schedule and coordinate meetings, prepare the agenda for meetings as necessary
• Help maintain public office calendars, office staff calendars, meeting room calendars, and office vehicle calendars using Microsoft Outlook and Teams for Business
• Type proposal letters and professional service agreements
• Track and schedule company car maintenance

Qualifications:

• High school diploma or equivalency required
• Administrative or assistant experience preferred
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office
• Experience with Adobe InDesign is desired, not required
• Ability to work as a productive team member
• Must be a self-starter and able to work with little supervision

This is a full-time, benefitted position that will report directly to the Office Manager.

Applications will be reviewed immediately. Following a conditional offer of employment, a motor vehicle background check and background check will be conducted.

EAPC is an equal opportunity employer disability/veteran.

If you need any assistance or accommodation completing this application please contact human resources at 701-461-7481 or email noah.fischer@eapc.net.