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Old Dominion University

Administrative Assistant

Posted on Dec. 23, 2024

Norfolk, United States of America
No Salary information.

Full Time

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Posting Details

Working Title

Administrative Assistant

Position Number

50271A

Department

EVHSC INSTRUCTIONAL DESIGN & TECH

Location

Norfolk, VA

Type of Position

Classified

Type of Job

Full Time

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

This position provides administrative support to senior leadership and others by handling a variety of tasks such as managing calendars; scheduling and organizing meetings; coordinating catering; planning for, and assisting during, special events; inputting travel reimbursements and small business expenses; purchasing items via a PCard order while adhering to procurement guidelines; providing front office presence and management; and providing assistance and direction to phone, email, and in-person customers.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem-resolution techniques.

Considerable knowledge of standard office practices and procedures.

Excellent written and verbal communication skills.

Considerable skills using Microsoft Office Suite, to draft and prepare correspondence, spreadsheets, and agendas and to manage calendars.

Demonstrated skill in performing tasks requiring attention to detail with accuracy.

Demonstrated ability to prioritize and manage multiple projects while producing quality work.

Demonstrated ability to function with limited supervision and independence.

Demonstrated ability to coordinate meetings, schedules, and travel arrangements.

Ability to learn and adapt to a changing environment and/or priorities.

Special licenses, registration or certification

N/A

Education or training

None

Level and type of experience

Considerable experience providing support in an administrative office to many employees.

Basic experience using Microsoft Office products, particularly Outlook, Word, Excel, Adobe Acrobat, and Teams. Some experience providing support to senior-level employees.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Working knowledge of Commonwealth of VA policies and procedures, and procurement processes.
Working experience supporting a senior executive
Working experience managing a dynamic calendar of a senior executive.
Working experience coordinating events and meetings including preparation of invitations, catering menus/plans, and detailed event execution.
Working experience making travel arrangements and processing expense reimbursements

Conditions of Employment

40-hour work week Monday-Friday. Work hours are fixed 8 AM – 5 PM, and work is on ODU campus in Norfolk, VA. Opportunity for limited remote work is possible after probationary period.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate

Salary is commensurate with education and experience and begins at $ - 38,000

Posting Detail Information

Job Requisition Number

S02841

Job Open To

General Public

Open Date

12/23/2024

Close Date

Open Until Filled

Yes

Special Instructions Summary

Please supply a resume and cover letter with the completed application.

Criminal Background Check

The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Work hours for this position are fixed

- Monday through Friday from 8 AM - 5 PM, and work location is on the ODU campus in Norfolk, VA. Can you adhere to these requirements?
- Yes
- No

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Yellow Layoff Form

Blue Layoff Card

AHP Letter

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