Find Your Next Job
Administrative Assistant
Posted on Dec. 24, 2024
- Burlington, Canada
- 0 - 0 USD (yearly)
- Full Time

Apply to 500+ LinkedIn Jobs Automatically
As an Administrative Assistant you will play a crucial role in ensuring the smooth functioning of daily operations within an office environment. You will provide administrative and clerical support to the management team and other staff members and assist in maintaining efficient office operations by performing various tasks and handling a wide range of responsibilities including, but not limited to:
1. Provide overall administrative support to the office by managing and organizing files, documents, and records. Assist in handling incoming and outgoing correspondence, including emails, phone calls, and mail.
2. Assist in scheduling appointments, meetings, and events. Manage calendars for executives or team members. Preparing meeting agendas, taking minutes, and distributing relevant materials. Following up on action items and ensuring timely completion.
3. Coordinate and make travel arrangements , including booking flights, accommodations, and transportation when required. Prepare travel itineraries and ensure compliance with travel policies.
4. Enter data accurately into databases or spreadsheets. Maintain and update records, files, and documentation. Ensure data integrity and confidentiality. Drafting and preparing documents, reports, and presentations as needed.
5. Monitor and maintain inventory of office supplies. Place orders for necessary supplies, equipment, or materials. Coordinate with vendors and suppliers to ensure timely delivery.
6. Compose, edit, and proofread correspondence, reports, and other documents. Prepare and distribute internal communications such as memos, notices, and announcements. Assist in drafting presentations and reports.
7. Maintain an efficient filing system, both physical and digital. Ensure documents and records are appropriately labeled, stored, and easily retrievable.
8. Assist in maintaining a clean and organized office environment. Coordinate repairs and maintenance for office equipment, facilities, and services as needed. Report any issues or concerns promptly.
9. Collaborate with colleagues and provide support as needed. Assist in coordinating projects, tracking progress, and meeting deadlines. Participate in team meetings and contribute to discussions.
10. Provide general support to staff members and assist in coordinating internal communications and disseminating information to team members.
11. Sort and distribute incoming mail and packages. Prepare outgoing mail and packages, including courier services. Handle and distribute electronic correspondence as required.
12. Perform various ad hoc tasks as assigned by supervisors or management. Assist with special projects, research, or other assignments as required.
Qualifications and Skills
∙ High school diploma or equivalent; additional education or certifications are a plus.
∙ Proven experience as an office assistant or in a similar administrative role is preferred.
∙ Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook Teams and other relevant tools).
∙ Strong organizational and time management skills with the ability to multitask and prioritize tasks
effectively.
∙ Excellent verbal and written communication skills.
∙ Attention to detail and accuracy in data entry and record keeping.
∙ Ability to maintain confidentiality and handle sensitive information with discretion.
∙ Strong interpersonal skills and the ability to work well both independently and as part of a team.
∙ Problem-solving abilities and a proactive approach to resolving issues.
∙ Flexibility and adaptability to changing work priorities and environments.
Job Type: Full-time
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
Apply to 500+ LinkedIn Jobs Automatically
Share with Friends!
Similar Jobs
Redbull Security Ltd.
Accounting And Administrative Assistant
ResponsibilitiesCoordinate the flow of paperwork from frontline workers to payroll. Follow up with …
Full Time | Surrey, Canada
Apply 8 hours, 1 minute ago
vrCAVE
Executive Assistant
About the employervrCAVE is a rapidly growing software startup company that has developed its own m…
Full Time | Edmonton, Canada
Apply 8 hours, 2 minutes ago
Omniplex Cinema Group
Administration Assistant (Part-Time)
Company backgroundLocated in Drogheda town centre, Scotch Hall is one of the busiest shopping centr…
Part Time | Drogheda, Ireland
Apply 1 day, 7 hours ago
STEPHANIX
Assistant Sav (H/F)
Vous aimez prendre en charge les appels clients et les relayer vers les bons interlocuteurs ? Trait…
Full Time | La ricamarie, France
Apply 1 day, 8 hours ago
Dentistry by Dr. Chuan Hsiung and Associates
Dental Assistant
Job SummaryWe are seeking a dedicated and organized Dental Assistant to join our dental practice. T…
Full Time | Mississauga, Canada
Apply 1 day, 8 hours ago
Bright & Duggan Property Group
Strata Assistant
Introduction: Bright & Duggan Group is built on the principles of United, Trusted, Accountable, and…
Full Time | Crows nest, Australia
Apply 1 day, 8 hours ago
Bassett Creek Dental
Administrative Assistant
Job SummaryDo you have dental experience but need a change from the front desk? Bassett Creek Denta…
Full Time | Minneapolis, United States of America
Apply 1 day, 10 hours ago
Homes of America
Assistant Community Manager
Job Overview:We are seeking a dedicated Assistant Community Manager to help oversee our Greenmount …
Full Time | Belleville, United States of America
Apply 1 day, 10 hours ago