Administrative Assistant

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JOB DESCRIPTION

Seeking an administrative professional to assist with the following:

• Timely requisition submittals.
• Timely response to receiving invoices
• Tracking of invoice questions
• Assistance with ordering of materials/supplies
• Assistance with reports and other submittals.
• Assistance needed with inventory tracking
• Assistance needed to track overall budgets and track with the analyst.
• Admin assistance for on-boarding of new employees
• Assisting manager with duties as assigned.

Experience with Maximo is a strong plus.

Requirements: High school diploma or equivalent. Three years related experience. Communication and interpersonal skills; ability to work with all levels of an organization; ability to work as a member of a team. Proficient with word processing, databases, spreadsheets, and presentation applications. Must apply judgment in daily tasks. Ability to work well under time constraints and maintain a high level of confidentiality. Experience in a changing, fast-paced, professional environment. Must handle multiple tasks and time-sensitive projects. Excellent organization and planning skills. Basic Purpose: Provide administrative support functions. Prepare, distribute, and file reports, letters, spreadsheets, and presentations. Gather, compose, track, tabulate, and organize information that may be critical or sensitive. Administer programs, projects, and processes specific to the operation unit serviced. Answer phone and respond to inquiries. Manage calendars, meetings, and special events. Manage travel arrangements.

Job Type: Contract

Pay: $20.00 - $22.00 per hour

Schedule:

• 8 hour shift

Experience:

• Administrative: 3 years (Required)
• Sap or Maximo: 3 years (Required)

Work Location: In person