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Administrative Assistant
Posted on June 5, 2025
- Toronto, Canada
- 0 - 0 USD (yearly)
- Full Time

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To obtain a French translation of the following job posting, please email
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
- Fully paid medical, dental and vision coverage from your first day
- a health care spending or wellness spending account
- a premium defined benefit pension plan
- three personal days and two float days annually
- three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years
- career development opportunities
- a collaborative values-based team culture
- a wellness program
- a hybrid working model
- participation inCommunities of Inclusion
- Serve as the primary departmental contact, facilitating interactions with internal and external stakeholders, including executives and administrative personnel, with the utmost professionalism and discretion.
- Manage daily administrative operations, which include scheduling, coordinating, and overseeing departmental activities and calendars.
- Document and record proceedings at essential meetings, ensuring accurate distribution of minutes and diligent tracking of action items for subsequent follow-up.
- Draft, review, and finalize official correspondence, agendas, presentations, and special reports to uphold standards of accuracy and clarity.
- Compile, assess, and interpret relevant data; generate reports and provide foundational analysis to assist in informed decision-making processes.
- Organize all facets of meeting arrangements, encompassing logistics, technical requirements, refreshments, invitations, name badges, facilitation, and on-site support for interviews and departmental events.
- Arrange travel and accommodation for senior leadership, ensuring detailed and efficient itineraries for all assignments.
- Offer support to other groups within the department as required, reflecting flexibility and a commitment to collective success.
- Uphold confidentiality at all times, demonstrating sound judgment and unwavering integrity in the handling of sensitive information.
- Provide relief coverage for reception on an as-needed basis
Education and Experience
- A post-secondary degree, diploma or certificate in business administration, office administration or an executive secretary program or equivalent
- Minimum two (2) years of relevant experience in an administrative role in a healthcare setting or a combination of equivalent experience and education.
- Demonstrated exceptional organizational ability with superior attention to detail.
- Demonstrated tact, discretion, and diplomacy.
- Highly motivated self-starter with demonstrated ability to support a team-oriented environment.
- Ability to maintain confidentiality at all times demonstrating use of discretion and sound judgment.
- Demonstrated experience recording accurate minutes of meetings.
Knowledge and Skills
- Commitment to quality and data integrity.
- Effective problem-solving skills are essential with the ability to work effectively with all stakeholders involved in the donation process.
- Computer literate.
- Proven superior written and oral communication skills.
- Demonstrated problem-solving and analytical skills.
- Demonstrated event and time management skills with the ability and flexibility to prioritize multiple tasks and projects in a fast paced, results oriented environment.
- Highly developed interpersonal skills with the proven ability to work effectively with all levels of staff, volunteers and external clients and stakeholders.
- Demonstrated administrative and computer skills including advanced proficiency in MS Office, including Word, Excel and PowerPoint
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