Administrative Assistant

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We are seeking a detail-oriented and proactive Administrative Assistant. The ideal candidate will play a crucial role in ensuring the smooth operation of the office by providing essential clerical support, managing front desk responsibilities, and delivering excellent customer service. This position is vital for maintaining an organized and efficient work environment.

Duties

• Manage front desk operations, including greeting visitors and answering phone calls in a professional manner.
• Manage accounting mailbox, which is where invoices for A/P processing are often sent.
• Perform clerical tasks such as typing, filing, and data entry to maintain accurate records.
• Assist with reporting and tracking of IT issues to external IT support, including computer asset tracking and purchasing
• Utilize QuickBooks for basic accounting tasks and financial record keeping.
• Assist with scheduling appointments and managing calendars for team members.
• Handle customer inquiries and provide exceptional service to clients, ensuring their needs are met promptly.
• Assist with managing weekly deliveries of office and kitchen supplies
• Organize office supplies and maintain inventory levels to ensure smooth daily operations.
• Assisting with banking relationships, downloading bank account details, and completing paperwork
• for new bank account setups.
• Collaborate with team members on various projects and administrative tasks as needed.

Requirements:

• At least 5 years of Administraive experiene
• Proficiency in clerical duties with strong typing skills.
• Familiarity with phone systems and front desk operations.
• Strong calendar management skills
• Experience with QuickBooks or similar accounting software is a plus.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent customer service skills, demonstrating professionalism and courtesy at all times.
• Ability to work independently as well as part of a team in an office environment.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person