Administrative Assistant

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Job Description – Administrative Assistant

At Colourific Coatings Ltd, we thrive when our people thrive. We’re currently looking for an administrative assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on administrative assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Responsibilities

• Manage professional scheduling for the VP of Operations & Sales, including meeting scheduling, meeting agendas, email, phone calls, client management, and other company logistics
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials

Required skills and qualifications

• Four or more years of proven experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills in English
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools (MS Office, Excel etc.) and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Reliable with patience and professionalism

Job Type: Fixed term contract
Contract length: 12 months

Pay: From $50,000.00 per year

Benefits:

• On-site parking
• Paid time off

Work Location: In person

Expected start date: 2025-09-08