Administrative Assistant - Category 4 (Temporary, Full-Time)

Status: Temporary, Full-time

Expected Term: This is a Limited Duration Project position; the term is expected to be from February 2025 to March 2026.

Work Location: Hybrid (a combination of in-office and remote work)

Salary: $61,182.20 per annum

This position is unionized. The current collective agreement can be found here.

Who we are

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve, and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNM’s commitment to Indigenous Specific Anti-Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada, BCCNM has the opportunity to influence the health professionals we regulate, as well as the broader health-care system, to break the cycle of racism, and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist, and to support the health professionals we regulate to do the same.

To support this, we provide training opportunities to facilitate your journey and expect you to demonstrate a commitment to ongoing learning related to Indigenous cultural safety and humility and to support organizational actions addressing Indigenous-specific racism in BC’s health care system.

What we offer you

We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team, you can expect to be working in a collaborative, team-based environment, and treated in a respectful and professional manner.

Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

Key Responsibilities

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

• Providing administrative support, including drafting agendas, taking minutes, scheduling meetings and appointments, document management, including editing and formatting documents, preparing reports, records, statistics and statements, meeting minutes and other written materials.
• Creating, processing and maintaining a wide variety of files, records, spreadsheets and related materials in accordance with BCCNM policies and procedures.
• Composing replies to routine correspondence; writes, proofreads and prepares a variety of materials.
• Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
• Performing data entry to process materials such as registrant records, employer records and financial information
• Planning events such as conferences, focus groups, general meetings, and travel – confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
• Ordering stationery supplies and services as needed.
• Maintaining confidentiality.

Education & Skills

• Have at least four years of related experience, and carry at least a high school diploma and business college certificate, or equivalent
• Demonstrate advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Visio)
• Ability to learn software programs and to become familiar with software upgrades at an advanced level
• Be able to type at least 60 wpm
• Ability to take initiative and exercise independence of judgment and action with minimal supervision
• Ability to organize and prioritize own work with minimal supervision
• Ability to deal effectively and efficiently with registrants, members of the public and staff
• Ability to follow policies, procedures, practices, and directions as related to the duties of the job
• Maintain confidentiality and discretion of information received while performing regular work functions.
• Effective communication, collaboration skills and customer service skills
• Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.

How to apply

If you are interested in this position, please apply online by 11:59pm on January 9, 2025. To see a full list of our current opportunities or to learn more about working with the BC College of Nurses & Midwives, please visit our website at Careers at BCCNM.

As part of our hiring processes, please note that all final candidates undergo technical testing through a third-party agency.

Collection Notice

To apply to a job posting, you need to create an online account with BCCNM. To create an online account as well apply for a job posting, you’ll be asked to provide personal information.

The BC College of Nurses and Midwives (BCCNM) collects your personal information for the purposes of creating your online account as well as for recruiting, evaluating, and selecting employees. The legal authority for collecting this information is under section 26 British Columbia’s Freedom of Information and Protection of Privacy Act. If you have any questions, please contact privacy@bccnm.ca.

Please note: BCCNM no longer requires staff, contractors, board and committee members, and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued, the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of our employees and the community partners we work with, consistent with the duty of the College to serve and protect the public.