Administrative Assistant- Construction

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Company Overview

The Kearney Companies is a family-owned and operated business established in 1956.

Position Summary:
The Administrative Assistant provides essential clerical and administrative support to ensure smooth daily operations within the office and field teams. This position plays a key role in organizing company records, coordinating communications, and assisting with reports and documentation. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities:

• Provide administrative and clerical support, including answering phones, scheduling meetings, filing documents, and managing correspondence.
• Prepare and send reports, spreadsheets, and other project materials to engineers, municipalities, and internal departments.
• Perform data entry into spreadsheets and databases to keep project files accurate and up to date.
• Assist with vendor communication, purchase orders, and document preparation as needed.
• Maintain organized records of project logs, reports, and daily activity documentation.
• Track and log system activity, incident reports, and maintenance updates.
• Coordinate with field supervisors and management to ensure smooth workflow and timely completion of administrative tasks.
• Maintain confidentiality of sensitive company information and records.
• Support the management team with general office duties such as copying, scanning, and reviewing pipeline videos.

Qualifications:

• High school diploma or equivalent (Associate degree or certification in Office Administration, Business, or a related field preferred).
• 2+ years of administrative, assistant, or clerical experience; experience in a construction or utility environment a plus.
• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to prioritize and manage multiple projects simultaneously.
• Professional demeanor with a proactive, team-oriented attitude.

Job Type: Full-time

Schedule: Monday–Friday, occasional weekends as needed

If you are ready to take on a rewarding role where your contributions will make a difference, we invite you to apply and join our dedicated team at The Kearney Companies!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person