Administrative Assistant - Envirde Product Sales

SUMMARY

The Administrative Assistant is responsible for facilitating the efficient operation of the assigned division by providing comprehensive administrative support.

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent
• Minimum of two (2) years of related experience
• Knowledge of office management systems and procedures
• Positive attitude, strong interpersonal skills, and the ability to multi-task
• Excellent written and verbal communication skills
• Strong organizational skills with particular attention to detail
• Proficient in Microsoft Office products; proficient in NetSuite and Oracle products a plus

PHYSICAL REQUIREMENTS

• Must be able to sit at a desk and work on a computer for prolonged periods of time
• Must be able to lift up to 15 pounds at times

DUTIES AND RESPONSIBILITIES

• Exemplify our five core values (Safety, Others, Integrity, Initiative, and Passion)

• Oversee and perform all administrative duties in the office and ensure the office is operating smoothly

• Perform administrative duties such as filing, typing, copying, and scanning

• Prepare communications, such as letter, memos, presentations, emails, invoices, reports, and other correspondence

• Greet and welcome visitors and guests as they arrive at the office

• Direct visitors and guests to the appropriate person and office

• Answer and forward incoming phone calls to the appropriate person or take messages

• Receive, sort, and distribute daily mail and deliveries

• Organize meetings and catering when necessary

• Prepares agendas and schedules for meetings

• Purchase office supplies and maintain proper stock levels

• Handle sensitive matters with a high level of confidentiality and discretion

• Process herbicide license renewals and applications

• Track and reconcile credit card payments

• Complete vendor and ACH applications

• Communicate with internal and external customers and vendors to discuss account statuses, charges, and discrepancies

• Receive and make payments

• Complete vendor and banking applications

• Maintain accurate and complete records, including ledgers, invoices, and receipts

• Speak with vendors and suppliers to ensure charges are accurate, and payments are received promptly

• Create and maintain files and records, as required

• Assist with projects as needed

• Perform other duties as assigned