Administrative Assistant - Finance

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File #: 2026-O-005

Position: Administrative Assistant - Finance

Classification: Full-Time OPSEU Bargaining Unit

Weekly Hours: 35 per week

Number of Existing Vacancies: 1

Department: Finance

Wage Information: An hourly rate of pay of $29.71 (starting) - $30.92 (after 3 months) - $33.11 (after 12 months)

Closing Date: February 17, 2026

Reporting to the Manger of Revenue/Tax Collector or designate, the Administrative Assistant (Finance) is responsible for providing front line customer service for the Finance Department, as well as performing general administrative duties to support the objectives of the Department.

Position Responsibilities:

• Provides exceptional customer service, including processing of property and municipal accommodation tax payments, general cash receipts, and other tax related inquiries at the front counter.

• Responds to telephone and email inquiries from residents and businesses and provides general information regarding property and municipal accommodation taxes, as well as the property assessment process.

• Maintains lawyer correspondence files and prepares tax certificates in accordance with current legislation.

• Assists with updating and reviewing property ownership records within iCity. Communicates with legal offices and the Municipal Property Assessment Corporation (MPAC) on property matters.

• Processes mailing address changes upon written request from property owners. Updates civic address upon direction from designated Planning and Development Department staff.

• Administers bank and mortgage company interest additions and deletions.

• Records details and tracks disposition of all tax-related mail returned by Canada Post.

• Assists with preparation of bank deposits.

• Maintains and updates website content for the Finance Department.

• Assists the Senior Tax Administrator in processing routine adjustments to the tax roll, including NSF payments, balance transfers, credit balance refunds and the addition of applicable fees and charges.

• Prepares and issues donation receipts in compliance with Canada Revenue Agency guidelines.

• Co-ordinates file preparation for properties subject to Tax Registration procedures.

• Provides back-up assistance to other staff in the Finance Department as required, and provides front counter and customer service coverage as required.

Qualifications and Experience:

• Post-secondary education in Accounting, Finance, Business Administration or related field, or equivalent experience. Completion of, or willingness to complete, the Municipal Tax Administration Program is required.

• Minimum two (2) years' progressive, related experience in a finance setting. Experience in municipal taxes (property taxes and/or municipal accommodation taxes) is considered an asset.

• Advanced working knowledge of Microsoft Office software applications including Excel, Word, Outlook, and SharePoint. Experience using iCity financial software, an asset.

• Excellent interpersonal skills including the ability to work effectively in a team environment and to exhibit courtesy, tact and diplomacy in dealing with the public, department officials and other members of staff. Ability to adhere to confidentiality requirements at all times.

• Good working knowledge of the Occupational Health and Safety Act and WHMIS 2015.

• Excellent written and verbal communication, administrative, organizational, analytical, problem solving, critical thinking, and time management skills.

• Ability to provide an acceptable current criminal reference check.

• Possess the physical ability to perform the essential duties of the job.

• A valid Class “G” Ontario Driver’s license in good standing and a reliable vehicle to use on corporate business.

Apply to this opportunity by 4:30 p.m. on February 17, 2026 with your cover letter and resume (combined in one document), quoting File 2026-O-005 and your first and last name to: humanresources@bracebridge.ca.

We thank all who apply, however, only those candidates selected for an interview will be contacted.

The Town of Bracebridge is an Equal Opportunity Employer and is committed to meeting its obligations under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Questions regarding collection of information or accommodation should be directed to the Corporate Services Department at (705) 645-5264.

Personal information is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to determine employment eligibility.

Job Types: Full-time, Permanent

Pay: From $29.71 per hour

Expected hours: 35 per week

Benefits:

• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Wellness program

Work Location: In person