Administrative Assistant Full-Time

Allocator One Group: is a global investing platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:

• Allocator One backs exceptional first- and second-time fund managers around the world as an anchor investor, effectively acting as “seed-investor + platform” for emerging VC funds.
• Infra One, our fund-ops and tech arm, provides the regulatory, administrative, and tech infrastructure that allows those new funds to scale rapidly and globally. We are already live and serving customers in the UK, US, Austria, Germany and launching Singapore, India and Luxembourg imminently.

Together, we deliver both the capital and the structure fund managers need—and in doing so build a global ecosystem of platforms, people, and ideas that reshape private markets.

Your Mission:

As Administrative Manager, you will ensure the smooth day-to-day operation of our Vienna office while supporting leadership with administrative, organizational, and operational responsibilities. You will coordinate internal processes, oversee office administration, support company events, and become a key point of contact across our global teams.

Tasks

Your Responsibilities:

• Manage day-to-day office administration and ensure efficient operations.
• Coordinate executive calendars, meetings, and travel arrangements
• Support internal events, board meetings, and company gatherings.
• Coordinate with vendors, landlords, and service providers.
• Maintain company documentation and administrative records.
• Assist with onboarding, office logistics, and employee administration.
• Support finance with invoices, expense tracking, and administrative documentation.
• Coordinate projects across multiple departments.
• Help improve internal processes and administrative workflows.
• Provide operational support to leadership as required.

Requirements

Your Profile:

• 3+ years of experience in office management, administration, executive assistance, or operations.
• Excellent organizational and project management skills.
• Strong written and verbal communication skills in English (German is a strong advantage).
• High attention to detail and ability to manage multiple priorities.
• Proficiency with Google Workspace and Microsoft Office.
• Self-driven, proactive, and comfortable working in a fast-paced environment.

Benefits

Why Us:

• Join one of Europe's fastest-growing private markets platforms.
• Work alongside an international team across Europe, Asia, and the Americas.
• Hybrid work environment based in Vienna.
• High ownership and opportunities for professional growth.
• Competitive compensation.