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Administrative Assistant I
Posted on April 28, 2025
- Winter Garden, United States of America
- 28269.0 - 35795.0 USD (yearly)
- Full Time
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A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.
Top Reasons to Work at Community Health Centers
- No weekends for the majority of our centers, 10 Paid Holidays and early Fridays
- A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
- Competitive compensation with advancement opportunities and tuition / training reimbursement.
- Awarded “Best and Brightest Companies to Work for in the Nation” for 5 consecutive years.
- Awarded “Top 100 Workplaces for Growing Families” by Orlando Sentinel.
- Modernized and attractive health centers, that patients love.
Job Summary:
To provide administrative assistance and clerical support for internal customers.
Primary Responsibilities and Specific Duties:
- Documents and Reports:
o Manage, type, copy and distribute correspondence, memos, agendas and reports.
o Take minutes at meetings as required.
- Arranges meetings as directed by Center Leaders.
o Schedule meeting space at center and maintain calendar of same.
o Prepare meeting space to include room and refreshment set up and break down.
- Set up and maintain filing system.
- Set up and maintain filing system.
- Provides clerical support for center, including but not limited to:
o Preparing on-boarding schedules
o Certified mail
o Preparing letters for providers
- Opens and sort mail for center including scanning to patient charts and incoming medical records.
- Run errands to include purchasing lunches, preparing for CHC special events, and monthly center recognition.
- May assist with end of day closing of center.
- Order/maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
- Keep inventory of Reach Out and Read books and send order requests as needed.
- Enters office and medical supply order into electronic requisition system. Receives and verify delivery orders.
- Assists with submission of Information Services requests and Facility Work Orders.
- Prepares expense reports for credit card charges and travel expenses for Center Leaders.
- Performs other duties as assigned.
Qualifications:
Education:
- HS Diploma required.
- Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.
Experience:
- Minimum of 2 years prior experience in a similar or related field.
- Proficiency utilizing the following Microsoft Office Applications required: Word, Excel, and Outlook.
Certification/Licensure:
- None
Special Skills:
- Good written and verbal communication skills.
- Ability to meet deadlines and prioritize along with good organizational skills.
- Computer (word processing) skills are also required.
- Good written and verbal communication skills.
Ability to meet deadlines and prioritize along with good organizational skills.
Proficiency in the following Microsoft Office Applications: Word, Excel, and Outlook.
Other requirements:
- Able to work flexible hours as needed.
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