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Administrative Assistant I

Posted on April 28, 2025

Winter Garden, United States of America
28269.0 - 35795.0 USD (yearly)

Full Time

Administrative Assistant I job opportunity

A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.

Top Reasons to Work at Community Health Centers

No weekends for the majority of our centers, 10 Paid Holidays and early Fridays
A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
Competitive compensation with advancement opportunities and tuition / training reimbursement.
Awarded “Best and Brightest Companies to Work for in the Nation” for 5 consecutive years.
Awarded “Top 100 Workplaces for Growing Families” by Orlando Sentinel.
Modernized and attractive health centers, that patients love.

Job Summary:

To provide administrative assistance and clerical support for internal customers.

Primary Responsibilities and Specific Duties:

Documents and Reports:

o Manage, type, copy and distribute correspondence, memos, agendas and reports.

o Take minutes at meetings as required.

Arranges meetings as directed by Center Leaders.

o Schedule meeting space at center and maintain calendar of same.

o Prepare meeting space to include room and refreshment set up and break down.

Set up and maintain filing system.
Set up and maintain filing system.
Provides clerical support for center, including but not limited to:

o Preparing on-boarding schedules

o Certified mail

o Preparing letters for providers

Opens and sort mail for center including scanning to patient charts and incoming medical records.
Run errands to include purchasing lunches, preparing for CHC special events, and monthly center recognition.
May assist with end of day closing of center.
Order/maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
Keep inventory of Reach Out and Read books and send order requests as needed.
Enters office and medical supply order into electronic requisition system. Receives and verify delivery orders.
Assists with submission of Information Services requests and Facility Work Orders.
Prepares expense reports for credit card charges and travel expenses for Center Leaders.
Performs other duties as assigned.

Qualifications:

Education:

HS Diploma required.
Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.

Experience:

Minimum of 2 years prior experience in a similar or related field.
Proficiency utilizing the following Microsoft Office Applications required: Word, Excel, and Outlook.

Certification/Licensure:

None

Special Skills:

Good written and verbal communication skills.
Ability to meet deadlines and prioritize along with good organizational skills.
Computer (word processing) skills are also required.
Good written and verbal communication skills.

Ability to meet deadlines and prioritize along with good organizational skills.

Proficiency in the following Microsoft Office Applications: Word, Excel, and Outlook.

Other requirements:

Able to work flexible hours as needed.

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