Administrative Assistant / Project Coordinator

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About MCF Highrise FormingMCF Highrise Forming Inc. is a leading concrete formwork contractor specializing in high-rise residential, commercial, institutional, and mixed-use construction throughout the Greater Toronto Area.We are seeking a motivated, organized, and detail-oriented Administrative Assistant / Project Coordinator to support our Operations Manager and project teams. This is an excellent opportunity for someone looking to build a long-term career in the construction industry while gaining exposure to estimating, project management, scheduling, procurement, and construction operations.Position SummaryReporting directly to the Operations Manager, the successful candidate will provide administrative and project coordination support across multiple active high-rise construction projects.The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while maintaining a high level of accuracy and professionalism.Responsibilities

• Provide administrative support to the Operations Manager and project team.
• Prepare, format, and distribute correspondence, reports, meeting minutes, and project documentation.
• Maintain organized digital and hard-copy project filing systems.
• Assist with contracts, purchase orders, subcontracts, change orders, and project documentation.
• Coordinate material orders, deliveries, and supplier communications.
• Track RFIs, shop drawings, submittals, and document control.
• Assist with tender preparation and bid submissions.
• Monitor project schedules, labour reports, and cost tracking.
• Coordinate meetings, calendars, and project logistics.
• Prepare progress invoices and assist with billing and payment documentation.
• Liaise with clients, consultants, subcontractors, suppliers, and internal project teams.
• Assist with closeout documentation and project turnover.
• Perform general office administration and other duties as required.

Qualifications

• Diploma or degree in Construction Management, Civil Engineering, Engineering Technology, Architectural Technology, Business Administration, or a related field is considered an asset.
• Minimum 2 years of administrative or project coordination experience (high-rise construction experience preferred).
• Strong proficiency with:
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Project
• Experience with Bluebeam, AutoCAD, and Autodesk Revit is considered an asset.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• High level of professionalism and attention to detail.

Preferred Experience

Experience in one or more of the following is considered an asset:

• High-rise concrete construction
• Concrete formwork
• Procurement
• Structural Engineering
• Scheduling
• Estimating support
• Contract administration
• Document control
• Construction project coordination

What We Offer

• Competitive compensation based on experience.
• Opportunities for career advancement and professional development.
• Exposure to landmark high-rise projects throughout the Greater Toronto Area.
• A collaborative, fast-paced, and professional work environment.
• Long-term career growth within an expanding organization.

Pay: $55,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• On-site parking
• Vision care

Work Location: In person