Administrative Assistant To Plant Management

Job Description

Position Summary

The Administrative Assistant will provide high-level administrative and organizational support to the plant management team. This role will handle a variety of office tasks, coordinate internal and external activities, and ensure smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and skilled in managing multiple priorities with discretion and professionalism.

Key Responsibilities

Administrative & Office Support

• Perform general office tasks, including drafting correspondence, preparing reports, taking minutes, compiling statistics, creating presentations, and managing filing systems.

• Maintain and update records in an organized and accessible manner.

• Handle incoming and outgoing communications in a professional and timely manner.

Scheduling & Coordination

• Organize and coordinate appointments, meetings, and business travel for internal stakeholders.

• Manage calendars to ensure optimal use of time and resources.

• Support planning and forecasting activities as required.

Organizational Support

• Maintain the organizational structure in collaboration with internal teams.

• Provide logistical and administrative support for external visitors, including travel arrangements and hospitality.

• Participate in internal organizational projects, including process improvement and system enhancements.

Reporting & Decision Support

• Prepare reports, dashboards, and summaries to support activity prioritization and decision-making.

• Compile and analyze relevant data for management use.

Financial & Operational Support

• Assist with cash management and travel expense accounting.

• Support plant management in executing operational and administrative tasks as needed.

Qualifications

• Qualifications

  Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

• Minimum of 3 years of administrative or office support experience, preferably in a manufacturing or corporate environment.

• Skills & Competencies

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

• Strong organizational and time management skills.

• Excellent written and verbal communication abilities.

• High attention to detail with the ability to handle confidential information.

• Proactive problem-solving skills and ability to work independently or in a team setting.

Professional Competencies:

• Office organization and management

• Secretarial and administrative support

• Correspondence, including executive and international

• Digital skills (MS Office, ERP)

• Communication and language skills

• Cash management

Methodological Competencies:

• Strategic/contextual thinking

• Creativity

• Presentation skills

• Process management

Communication Competencies:

• Multi-sided communication in internal teams/groups

• Assertiveness

Problem-Solving:

• Routine, similar situations with standardized procedures and instructions.

Languages:

• English

Professional Methodological Competencies:

• Digital applications

• Information gathering and processing

• Planning and organizing

• Adaptability

Additional Information

• KPIs defined individually based on personal goals.

• Work involves routine and standardized tasks with growing independence depending on complexity.

All your information will be kept confidential according to EEO guidelines.

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