Administrative Assistant (Toimistosihteeri)

Location: Espoo (In-person)
Commitment: Part-time (2 days / week)
Start Date: August or September 2026

Spectacular AI is currently a small, highly technical team specializing in drone navigation technology. As we grow, we need a reliable part-time Administrative Assistant to help the management with essential paperwork such as invoicing, time sheets, receipts, and potentially participate in other business functions such as customer support.

Core Responsibilities

• Finance & Accounting: Sending out invoices to customers, processing receipts and bills in Procountor, and keeping track of expenses.
• HR Support: Managing staff benefits (like lunch vouchers), keeping track of holidays and sick leaves, and reporting these to our payroll service.
• General Help: Assisting with document management, travel bookings, meeting arrangements, and occasional customer support tasks as needed.

What We Offer

• A relaxed but professional small-team environment.
• The chance to be a key part of our growth from a small startup to a larger team.
• Flexible part-time work and competitive pay.

Requirements

• Computer Skills: You are comfortable using a laptop and basic tools like email, Google Docs, Excel, Slack, video calls, and administrative web services (for example, Procountor)
• Fluent in English and Finnish.
• Readiness to relocate to the Helsinki region, Finland for in-person work in our Espoo office.
• Legal right to work in the EU.

Ideal Extras

The following skills, qualifications and experience are not mandatory but highly valued

• Earlier experience or education (AMK, BSc, or MSc) in a relevant field like business, HR, or accounting. Especially prior experience in similar roles.
• A proactive attitude — you enjoy keeping things organized and helping out where needed.
• Technical abilities: good computer skills (better than the minimum required level) and general interest in technology are counted as a plus.