Administrative Assistant/Home Visitor

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Administrative Assistant / Home Visitor (RECE)

Wee Watch Barrhaven–Nepean Licensed Home Child Care Agency

Job Summary

Wee Watch Barrhaven–Nepean is looking for a Registered Early Childhood Educator (RECE) to join our team in a dual role as Administrative Assistant and Home Visitor.

This position plays an essential role in supporting the operations of our Licensed Home Child Care Agency. The successful candidate will serve as a liaison between home child care Providers, families, and the agency, while also supporting administrative coordination and compliance tasks under the direction of the Executive Director.

The Home Visitor component focuses on ensuring that all Provider homes meet and exceed Wee Watch standards and Ministry of Education regulations related to safety, nutrition, and child development.

The Administrative Assistant component supports the daily functioning of the agency through documentation, communication, scheduling, and file management.

This is an excellent opportunity for someone who enjoys both field work with educators and office-based coordination.

Key Responsibilities

Home Visitor Duties

• Conduct regular home visits to ensure Providers comply with Wee Watch policies and Ministry of Education regulations
• Complete home assessments, monitoring visits, and follow-up visits
• Maintain accurate documentation, visit reports, and compliance records
• Support Providers with child development guidance, programming ideas, and resources
• Ensure homes meet requirements related to health, safety, nutrition, and learning environments
• Provide coaching and mentorship to Providers
• Assist Providers in implementing How Does Learning Happen? Ontario’s Pedagogy for the Early Years
• Communicate regularly with parents regarding children's care and development
• Address concerns and support conflict resolution when needed
• Assist with onboarding and orientation of new Providers
• Plan and deliver professional development workshops for Providers

Administrative Assistant Duties

• Provide administrative support to the Agency Director and team
• Maintain Provider and child records, ensuring files remain organized and up to date
• Manage emails, phone inquiries, and communication with families and Providers
• Assist with enrollment coordination and parent documentation
• Schedule home visits, meetings, and training sessions
• Prepare reports, forms, and internal documents
• Assist with tracking compliance requirements and documentation
• Support data entry and record keeping for agency operations
• Assist with planning Provider meetings, training sessions, and agency events
• Maintain confidentiality of all agency, family, and Provider information

Qualifications

• Registered Early Childhood Educator (RECE) in good standing with the College of ECE
• Minimum 2 years experience in early childhood education or home child care
• Knowledge of How Does Learning Happen?
• Understanding of Ontario Ministry of Education regulations for Licensed Home Child Care
• Valid driver's license and access to a reliable vehicle
• Clear Vulnerable Sector Check

Skills

• Strong knowledge of child development
• Excellent communication and interpersonal skills
• Ability to communicate professionally and maintain confidentiality
• Strong organization, time management, and attention to detail
• Coaching and mentoring abilities
• Ability to manage multiple tasks and priorities
• Conflict resolution and problem-solving skills
• Comfortable working independently and as part of a team
• Proficiency with Microsoft Office / Google Workspace

Job Details

Job Type: Full-time, 35 hours per week.

Benefits

• Flexible schedule
• Hybrid work environment
• Mileage reimbursement
• Paid time off

Work Location: Hybrid (Office, Home Visits, and Remote)

Application Deadline: March 31, 2026
Expected Start Date: April 7, 2026

Pay: $50,960.00 per year

Benefits:

• Flexible schedule
• Mileage reimbursement
• Paid time off
• Work from home

Work Location: In person