Administrative Clerk – Scheduler And Finance Support

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Fordwich Village Nursing Home is seeking a dedicated full-time Administrative Clerk to join our leadership team. We operate a 27-bed long term care home within Fordwich Ontario. Fordwich Village provides a positive working environment, where we pride ourselves in delivering the best care in all aspects for our residents.

The Administrative Clerk will assist with office duties related to accounting support-AP/AR, and staff scheduling and front office duties, as assigned.

· You will be accountable for the following, as assigned:

· Working knowledge of Microsoft Office and computerized payroll, and accounting systems.

· Understanding of ESA rules regarding scheduling hours and payroll (overtime, regular etc)

· Sense of responsibility, integrity and confidentiality.

· A minimum of one (1) year prior experience in a similar job capacity.

· Ability to handle multiple incoming telephone lines and multiple tasks.

· Ability to operate general office equipment (calculator, photocopier, fax machine, etc.)

· Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees and volunteers.

· Ability to demonstrate care in use of supplies and equipment, and the ability to maintain neat work area.

Good organizational skills. Good time management skills and deadline conscious.

· Ability to work independently.

· Providing exceptional customer service to residents, visitors, service providers and staff alike.

· Recording details of financial transactions through Point Click Care (electronic health record system), as assigned

· Preparing and submitting monthly billings to residents, government agencies and other third parties for payment processing, as assigned.

· Disbursing, balancing and replenishing facility petty cash funds and administering trust accounts for the residents in accordance with the Fixing Long Term Care Act, 2021

Preparing bank deposits and completing reconciliations for accounts.

· Accounts receivable / collections and processing all vendor payables.

· Payroll duties including data entry and preparing and submitted payroll for submission. (Experience with ADP WorkForceNow an asset)

· Other duties and tasks as assigned to help support the team as a whole.

· Following Master schedules and preparing working schedules for different departments

· The ideal candidate will have the following qualifications and skills:

· Post-secondary certificate or diploma in Accounting, or a related course.

· Post-secondary education related to payroll administration or related experience is an asset.+ years of experience in a similar position with working knowledge of general office operations.

· Experience in Long Term Care using Point Click Care, an asset but not required.

· Experience utilizing a payroll software

· Strong interpersonal and organizational skills, ability to work in a fast-paced environment, efficient time management skills.

· Knowledge of Ontario's Long Term Care Act an asset

· Proficient knowledge of QuickBooks

· The right candidate will be mentored

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: In person

Expected start date: June 12th 2026

Job Type: Full-time

Pay: $20.00-$26.00 per hour

Education:

• Secondary School (preferred)

Work Location: In person