Administrative Officer

Reference Number: 1471114

About the Role:

We are seeking a highly organised and proactive Administrative Officer to coordinate and undertake a broad range of administrative activities that support the day-to-day operational effectiveness of a school, area, or functional unit.

This role serves as the main point of contact for the functional area and is responsible for delivering comprehensive administrative and general support services. The successful candidate may also provide high-level personal assistance to senior staff and will support contract administration responsibilities under the Accommodation Master Operating Agreement (MOA) on behalf of the Director.

Your responsibilities will include:

• Establish and maintain efficient administrative processes and practices.
• Interpret and advise on processes and procedures for internal and external stakeholders.
• Coordinate meetings, local events, and manage senior staff diaries where relevant.
• Prepare and distribute reports and documentation, including briefing papers, minutes, agendas, and correspondence.
• Provide administrative and logistical support for projects and discrete initiatives.
• Manage communications and correspondence professionally and in a timely manner.
• Maintain shared information repositories and ensure document currency.
• Coordinate internal events, including venue sourcing, catering, suppliers, and promotional activities.
• Oversee matters relating to physical resources and maintenance requirements.
• Arrange and coordinate staff and visitor travel in accordance with University Travel Procedures.
• Support budget administration and monitor expenditure.
• Identify and escalate critical information and developments to the line manager.

Who we are looking for:

• Proven experience in administrative support within a complex organisation.
• Strong organisational and time-management skills, with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation and record-keeping.
• Experience coordinating meetings, events, and senior executive support.
• Confidence working with contracts, governance documentation, or compliance processes (desirable).
• Proficiency in Microsoft Office and shared document management systems.
• A collaborative and professional approach to stakeholder engagement.

Role Requirements:
About Curtin University
Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

This Continuous part time G05 role attracts a remuneration of $83,283 - $91,103 (G05) pro-rata + 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/
Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest, experience and addressing

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: 8.30pm (AWST), Sunday, 29th of March 2026.

Late applications or applications received via email will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.