Administrative Officer

St Francis Xavier's College Hamilton is seeking a Permanent Part-Time (30 hours per week) Administrative Officer to join the team in 2025 to assist with Finance and Compliance.

St Francis Xavier's College, Hamilton, is a comprehensive, co-educational college catering to vibrant young adults across Years 11 and 12 (Stage 6) and moving towards a 7-12 structure by 2027 with the introduction of Year 7 (Stage 4) having commenced in 2024. We are committed to creating a contemporary space that caters to the diversity of its students. Teachers are focused on offering a holistic approach to education acknowledging the mind, body and spirit of students and the importance of each in their development of personal and social responsibility.

The teaching community at St Francis Xavier’s College upholds the responsibility of shaping and encouraging young minds through a shared vision of high quality education, hands-on experiences and fruitful learning for all students. Each member of the teaching staff brings with them skills and expertise in their delivery of Stage 6 courses and the requirements of the Higher School Certificate and an understanding of the new Stages 4 and 5 curriculum, while also modelling faith in action by nurturing positive relationships between one another.

The School Administrative Officer provides administrative support to school staff and the school principal. Administrative Officers within the Catholic Schools Office, Diocese of Maitland-Newcastle may be classified as either a level 4,5 or 6. Indicative duties for each of these levels can be found under the leadership framework - Administrative Support.

EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic Education and to actively supporting the Catholic ethos and culture of the school
• Excellent written communication skills and strong verbal communication skills and interpersonal skills
• Demonstrated experience using initiative and self-motivation in the workplace
• Demonstrated ability in accurately and proficiently performing a wide range of administration tasks
• Intermediate experience and ability to work with various databases, Microsoft office programs and excel
• Demonstrated capacity to organise, prioritise and multitask to meet various deadlines
• An understanding and the ability to maintain a high level of confidentiality
• Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment
• Willingness to Comply or Compliance with the CSO Accreditation to Work, Teach and Lead Policy. Category A – Accreditation to Work
• Experience with TechnologyOne or another financial software (Desirable)
• Experience in updating and maintaining WHS calendars and registers (Desirable)
• Ability to assist with the collection of evidence for required compliance tasks (Desirable)

QUALIFICATIONS

• Current paid NSW Working with Children Check (WWCC) number
• Completion of Anaphylaxis training

CONDITIONS OF EMPLOYMENT

Salary is in accordance with New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2023.

BENEFITS OF WORKING WITH US

• Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
• A corporate fitness program through Fitness Passport
• Employee assistance program (EAP)
• Training and staff development programs
• Paid parental leave for eligible employees
• Access to long service leave after just five years for eligible employees.

FOR FURTHER INFORMATION

Contact Greg Ptolemy, Principal on Tel: (02) 4961 2863 or via email: greg.ptolemy@mn.catholic.edu.au

TO APPLY

• Please provide a cover letter along with your resume
• Within your cover letter address each of the selection criteria as listed under EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications close: Wednesday 11th December 2024 at 11.59pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.